Berghahn Books | Assistant to the Managing Director
Berghahn Books is an independent publisher of scholarly books and journals in the Humanities and Social Sciences. It has over 40 journals, and publishes more than 100 titles each year in subjects such as Anthropology, Migration & Refugee Studies, Geography, History, and Film Studies.
Berghahn Books is looking for an Assistant to the Managing Director. This position requires a responsible and detail-oriented person who can multi-task in a small-firm environment with minimal supervision. Assignments will involve working with books and journals, assisting with editorial and content development, and completing general office duties.
- Keep track of the daily, weekly, and long-term deadlines and priorities for the Managing Director
- Prepare for meetings, presentations, or annual reports (running sales reports and statistics, gathering information, and creating documents)
- Process costs and expenses and maintain a range of financial tracking spreadsheets
- Support books royalty activities – providing statements and liaising with authors, accounting, marketing, and foreign publishers
- Enter and track various print and ebook-related financials, including collating and entering sales data into databases for tracking and analysis
- Handle or contribute to various special projects as required
- Provide general administrative support for the office, including filing and phone support
- Bachelor’s degree or equivalent
- An interest in scholarly publishing is valuable and a background in social sciences or the humanities is a plus
- Strong organizational skills and ability to multi-task
- Excellent communication skills and a good command of English grammar and spelling
- Proficiency in Word processing applications and Excel are vital
- Familiarity with Filemaker is also good for the role
If you believe you are a qualified candidate for this position, please send your resume and cover letter to Vivian Berghahn at Vivian.firstname.lastname@example.org.
MacMillan Publishers | Assistant to the Publisher
Macmillan Publishing was founded by Daniel and Alexander Macmillan in London in 1843 and is another one of the Big 5 publishers. It has a number of imprints across the globe. Some of their U.S. publishers include Farrar, Straus and Giroux; Henry Holt and Company; Picador; St. Martin’s Press; Tor/Forge; Macmillan Audio; and Macmillan Children’s Publishing Group. Many of these publishers are based in New York City.
Macmillan Audio is looking for an Assistant to provide general administrative support for the Publisher. The position acts as a liaison to other Macmillan departments. The assistant will write press releases, contribute to marketing and social media campaigns, perform general clerical tasks, and complete special projects.
- Prepare sales and general market reports for publisher
- Filter customer service issues that arrive via phone, mail, or our website
- Act as liaison to other Macmillan departments
- Write press releases and contribute to publicity and marketing campaigns
- Manage awards submissions
- Manage coding and tracking of invoices for departmental expenses
- General clerical tasks and special projects as required
- Collect and distribute media clippings related to our business and products
- Research territory rights and compile annual guide for London Book Fair
- Bachelor’s Degree
- Previous internships in publishing a plus
- Excellent written and verbal communication skills
- Good problem solving skills
- Fluent in the Microsoft Office Suite, especially Word and Excel
- Adept at learning basic computer programs
- Ability to multi-task and meet deadlines
For more information and to apply, click here.
HarperCollins | Administrative Assistant to the Department Head
HarperCollins is one of the Big 5 publishers dedicated to providing their “authors with unprecedented editorial excellence, marketing reach, long-standing connections with booksellers, and industry-leading insight into reader and consumer behavior.” HarperCollins publishes 10,000 books a year and has a catalog of over 200,000 titles, both in print and digital.
HarperCollins is looking for an Administrative Assistant to support the President and Publisher of the General Books Group. This position will provide publishing opportunities in the William Morrow and Avon imprints.
- Manage the day-to-day office operations of the President and Publisher, involving constant interaction with employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.)
- Process editorial invoices and circulate T&E balances to editors monthly
- Manage demanding calendars, maintain organized files, provide substantial telephone coverage, screen/prioritize mail, and maintain relationships with authors and agents
- Schedule and prepare for meetings of all sizes, involving the coordination of multiple busy calendars
- Perform administrative and editorial duties and assist in coordinating publication process on a select number of titles each season
- Make travel arrangements, prepare itineraries, and process monthly expense reports
- Create decks for various conferences and book fairs (e.g. London Book Fair, Frankfurt Book Fair, Sales Conference)
- Route editorial contracts daily and keep track of them in a grid
- Handle special projects in the department as needed
- Order supplies for the department
- Maintain group film/TV grid
- Log, track, and read submissions and assist in returning rejected manuscripts
- Monitor production schedules; maintain communication between production, design, and managing editorial to keep books on schedule
- Draft jacket copy, flap copy, catalog copy, fact sheets, and other materials as needed
- Prepare manuscripts for transmittal
- 4-year college degree or equivalent work experience
- 1+ years of relevant work and publishing experience; office support experience preferred
- Strong interest in learning the processes of publishing
- Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
- Ability to interact confidently with internal and external executives in a personable and professional manner
- Ability to identify and troubleshoot departmental issues before they become problems
- Excellent communication skills
- Exceptional writing skills
- Proficiency with Microsoft Word, Excel, and PowerPoint
For more information and to apply, click here.