Job Opportunity: Office Assistant/Data Administrator for Diversion Books

Diversion Books, a fast-paced, innovative indie publisher, is seeking a dynamic and self-starting individual to join the team as an Office Assistant/Data Administrator. Their small staff is enthusiastic, rigorous, and dedicated to the world of books and we are hoping for an A+ multitasker and team player that brings enthusiasm, organization, technical ability, a passion for great books, and unique vision to the workplace.

What they’re looking for:

  • Minimum 2 years of experience in a professional office—book publishing house a plus
  • Office administrative assistant handling myriad details that keep a business running.
  • Assist the Publisher
  • Organizing online marketing promotions
  • Tracking sales data and analyzing results.
  • Analyzing and revising title metadata

The successful candidate must have the following skills:

  • Ability to multitask and manage multiple projects at once in a fast-paced environment. Must be able to maintain a high level of responsibility with strong attention to detail and follow-through.
  • Excellent organization and project planning skills with flexibility and openness to new ideas
  • Excellent communication skills and the ability to work both independently and as part of a tight-knit team with confidence and professionalism.
  • Excellent command of Microsoft Office including Excel, Google Docs, and online networking

Other responsibilities include:

Office Management

  • Perform office management including:
    • Computer issues: setting up computers and accounts for new employees, troubleshooting tech issues, scanning important documents, maintaining the printer.
    • Assorted mailings.
    • Maintaining office supplies
    • Maintenance banking activities processing and filing payments.
  • Basic administrative support.

Data Management

  • Plan and execute select sales promotions, both single title and catalog-wide. Record and analyze results.
  • Tracking and analyzing sales data.
  • Reviewing and augmenting title metadata
  • Contract processing and tracking data.
  • Process direct orders for books including orders placed by authors and direct orders by non-retailer organizations (including international orders), from invoicing to payment to shipment.
  • Copyright registration filing

If you’re interested in the position, please contact Professor Jane Kinney-Denning at jdenning@pace.edu.