Penguin Random House Jobs Alert

penguin-random-houseDigital Production Assistant

We have an exciting job opening as a Digital Production Assistant at Penguin Random House!  The Assistant will support the entire Digital Assets department with converting titles into electronic formats, maintaining these products, and distributing the electronic books (eBooks) to retailers for sale.  This opening is a great opportunity to learn about the production of eBooks for all of Penguin Publishing Group, in a high-paced, rapidly changing environment.

Specific responsibilities include:

  1. Making updates and corrections to existing eBook files.
  2. Coordinating with outside vendors for eBook conversions.
  3. Updating departmental databases with current information on the workflow of the production of eBooks.
  4. Scheduling and coordinating meetings for the department.
  5. Checking vendor invoices for processing.
  6. Book scanning for hard copy eBook conversions.
  7. Working with the Digital Archiving group to archive and retrieve eBook files, as needed.

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Operating proficiency with Mac and PC platforms
  • Excellent attention to detail
  • Strong organizational skills
  • Ability to work independently in a high-paced, rapidly evolving environment
  • Knowledge of Microsoft Word, Excel, and Access/File Maker database programs preferred
  • eBook production and/or interior book design experience preferred
  • Knowledge of Adobe InDesign preferred
  • Knowledge of HTML, CCS, XML preferred

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.

 

Sales Coordinator – Adult Field

We have an exciting job opening as a Sales Coordinator at Penguin Random House!  Reporting directly to the VP and Director of Account Marketing and the VP and Director of Adult Field Sales, the Coordinator will have the opportunity to execute both sales and marketing tasks.

Specific responsibilities include:

  1. Organizing and coordinating details related to author events.
  2. Marketing for independent bookstores through mailings, promotions, and social media platforms.
  3. Coordinating with sales team to update and ensure accuracy of information in Edelweiss.
  4. Strategizing and coordinating sales representative materials, including mailing galleys and Advanced Reader Copies.
  5. Running monthly business reviews and weekly tracking reports.
  6. Organizing and preparing materials for Regional Trade Shows.
  7. Liaising with libraries and national bookstores for marketing purposes.
  8. Working closely with internal departments and outside organizations on marketing and sales initiatives.
  9. Running sales reports on an as-needed basis.
  10. Providing general administrative support to supervisors (mailing, scheduling meetings, etc.)

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Minimum of one year of publishing experience, sales or marketing preferred
  • Highly organized and strong attention to detail
  • Proactive with the ability to successfully handle multiple projects at a time
  • Excellent verbal and written communication skills, including communicating across all levels within an organization
  • Ability to work well under pressure and to solve problems effectively
  • Ability to work independently and within a team
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; Edelweiss is a plus
  • Comfortable using various social media platforms
  • Previous experience working in a bookstore is a plus

Please submit your resume and cover letter with salary requirements.  Full-time employees are eligible for our comprehensive benefits program.

 

 

Contracts Assistant – Subsidiary Rights

The Subsidiary Rights department is looking for a self-motivated and detail-oriented individual to support their contracts team. The Contracts Assistant will liaise with agencies and publishers around the world and draft and process foreign and domestic rights contracts for more than half of Penguin’s adult imprints. This is an exciting opportunity to learn about the book publishing business and the licensing of rights and to work with a diverse range of Penguin’s fiction and non-fiction titles. The position is ideal for someone with a meticulous attention to detail, excellent multi-tasking skills, and the ability to solve problems under tight deadlines.

Specific responsibilities include:

1. Assists the Contracts Manager and works with subsidiary rights department members, publishers, and foreign subagents.

2. Drafts, proofreads, and processes contracts.

3. Provides administrative support (mailing, copying, filing, scanning, etc.)

4. Enters contract workflow into Rights Management System.

5. Researches rights and contract terms from author agreements.

6. Works on other projects as necessary.

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Interest in contracts and/or subsidiary rights
  • Prior office experience
  • Prior work or internship experience in publishing or at a literary agency a plus
  • Excellent written and verbal communication skills
  • Excellent proofreading skills
  • Superb attention to detail
  • Excellent organizational skills with the ability to manage multiple and a high volume of projects at once
  • Knowledge of Microsoft Word and Outlook; Excel a plus

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.

Jobs of the Week: German Book Office, DK, and Media Planet

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Screen Shot 2015-06-04 at 1.52.25 PMAssistant to the Director – German Book Office New York, Inc.

Type: Full-time

Location: New York, NY

Description: 
The German Book Office (GBO) New York, Inc. was founded in 1998 as a non-profit organization, and is a project of the Frankfurt Book Fair. The office acts as a bridge between the German and American publishing industries, with the mission to promote German books in North America. We establish contact between German and North American publishers, and we partner with international and literary organizations to promote translated books.

In addition, the German Book Office works closely with the Frankfurt Book Fair on its North American activities and projects. We provide information and assistance to exhibitors and visitors of the fair.

Role Responsibilities:
-Supporting Director in all matters of business
-Copyediting English texts
-Assisting in coordination of events
-Managing the GBO and Frankfurt Book Fair’s social media presence
-Maintaining monthly accounting for the GBO and Publishing Perspectives
-Writing reviews, articles, and blog posts
-Creating online email campaigns
-Conducting research projects
-General office organization

Requirements: 
-Bachelor’s degree or equivalent work experience.
-Native English speaker required
-Prior office experience, preferably in publishing, digital media, or agency desired
-Strong communication skills
-Proven ability to deliver timely, accurate work and demonstrate good follow up and follow through on all projects
-Excellent organizational skills with the ability to multi-task, prioritize, and manage time effectively
-Advanced knowledge of Microsoft Office Suite and online research methods
-Knowledge of Adobe Creative Suite preferred
-German language skills a plus
-Willingness to learn, eagerness to network, and interest in publishing at large

To Apply: 
Please send your resume, cover letter with salary expectations, and earliest possible start date to: stock@newyork.gbo.org Application deadline: June 10, 2015

 

aa0ad741b9af4f46a66ea69912adfacfContracts Assistant – DK, Penguin Random House

Type: Full-time

Location: New York, NY

Description: 
The DK Contracts department is looking for a detail-oriented Contracts Assistant to join the team. The Contracts Assistant provides support to DK?s Director of Contracts and works on other projects related to contracts administration.

Specifically, the Contracts Assistant:
1. Drafts agreements on pre-established templates. Communicates with editors and publishers as needed to expand on and clarify specific conditions and terms.
2. Assists Director in drafting and proofreading agreements for all imprints.
3. Assumes responsibility for Alpha WFHs, queries, reversions and compliance.
4. Using RMS (to come) administer the set-up of (CIS) Contract Information Sheets for all DK imprints; tracks and manages RMS input and contract logs.
5. Manages reversions for all imprints: coordinates research, due diligence, formal reversion letters and correspondence re contract compliance, e.g., remainders, e-rights.
6. Registers DK US titles with the Library of Congress, managing compliance with Library of Congress copy requirements and following up on queries.
7. Maintains rights reversion and contract status spreadsheets.
8. Researches titles and agreements to provide in-house departments with contract terms, e.g. rights and royalty information. Updates and maintains online and hard copy department files and archives.

Requirements: 

  • 4 year college degree or equivalent work experience
  • Prior office experience preferred
  • Excellent organizational skills
  • Superb attention to detail
  • Proficiency with Microsoft Word and Excel
  • Excellent written and verbal communication skills
  • Prior experience working in contracts, business, or law office a plus

To Apply: 
To apply, please submit your resume and cover letter here.

 

Screen Shot 2015-06-04 at 2.23.16 PMContent Marketing/Sales – Media Planet

Type: Full-time

Location: New York, NY

Description: 
We are searching for driven, motivated media professionals looking to grow within the sales and advertising arena. Applicants should be independent self-starters who set the bar high, demand results, and know how to enjoy themselves along the way. We are a company where success is recognized early and often. Our best Project Managers have gone on to manage teams and open Mediaplanet offices all across the globe.

Mediaplanet Project Managers are in charge of spearheading a cross-platform industry campaign every 2 months, releasing 5-6 campaigns per year. As a Project Manager, you are responsible for determining the editorial arc of the campaign, working with journalists, thought leaders and celebrities to create engaging, newsworthy content. Project Managers are also responsible for securing the financial sponsorship of the campaign by selling print and digital advertisements to clients within the industry. Our clients include Fortune 500 companies like General Motors, Cisco, Visa, Disney, Verizon, Microsoft, the National Football League, and more. Celebrities and thought leaders include Bill Clinton, John Mayer, Magic Johnson, Jessica Alba, George Clooney, Gwyneth Paltrow, Tom Hanks, Jennifer Garner, Jake Gyllenhaal, Derek Jeter, Michelle Obama, and Matt Damon among others.
Here’s a bit about us:

Mediaplanet is the leading international publisher of independent special interest reports distributed online and in the most prestigious newspapers across the globe. We develop reports on a huge range of topics – Cardiovascular Health, Pet Wellness, Agriculture in America, Diabetes Awareness, Grilling and Tailgating, Thanking our Troops, Green Innovation, Tequila Appreciation- just to name a few.

Mediaplanet was founded in Stockholm in 2002 by two Swedish entrepreneurs, Richard Båge and Rustan Panday. Today we operate 21 offices in 16 countries on three continents, boasting around 300 dedicated and entrepreneurial employees.

Requirements: 
– Minimum of 1-2 years relevant experience (will consider recent grads with transferable skills)
– A Post Secondary degree
– Ambition and a drive to succeed
– An interest in sales
– An entrepreneurial spirit
– Willingness and desire to learn
– A winning mentality
– Exceptional verbal and written communication skills
– Strong work ethic
– Positive attitude and passion for what we’re doing as a company

To Apply: 
Apply online here.

Jobs of the Week: Sterling, Penguin, and BEACH magazine

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Sterling Publishing Co.

Title: Editorial Assistant5605094

Type: Full-time

Location: New York, NY

Description: 
Sterling Publishing Co., Inc., a wholly-owned subsidiary of Barnes & Noble, is seeking a Editorial Assistant to work within its Acquisitions Editorial department. We are seeking a creative, innovative, and passionate, yet responsible risk taker who is looking to make an impact within the department as well as the organization. We require excellent interpersonal and communication skills with the ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities:

Supports editors with general editorial and design processes.
Reviews proposals/manuscripts from slush pile.
Assists with obtaining photo permissions for books as needed; prepares art logs and organizes digital & physical art files.
Prepares term sheets, estimate request forms and other forms as needed.
Tracks title stats.
Prepares pub board summaries and title information sheet with all details including comp research.
Processes book sample orders for the Editorial department.
Corresponds with agents and authors regarding the status of proposals, books in development, and previously published books; suggests ideas for further development of submitted projects; writes rejection letters.
Oversees the schedules and development of several books, including entire series; traffics materials between in-house editorial personnel, freelance editorial personnel/packagers, and authors; creates and references P&L forecasts to ensure that projects stay on budget.
Proofreads layouts, jacket copy, and catalog copy.
Liaises with the Marketing and Sales to supply dummies, covers, book descriptions etc. for meetings, fairs, etc; accesses Artesia database to supply layouts and covers for various editorial personnel.
Processes invoices, author advances, work-for-hire advances, and cancellations.
Acts as liaison between authors and publisher, networking with various departments to provide information on royalties, advances, invoices, reprint status, pub status, reversion status, publicity, permissions, corrections, and other pressing concerns.

Responsibilities: 
4 year college degree or equivalent work experience.
Prior work experience within book publishing in an Editorial capacity or prior Editorial Internships.
Proficiency in Microsoft Word, Excel, Quark and Mac all preferred. Knowledge of Photoshop a plus.
Excellent written and oral communication skills.
Must be detail oriented, organized and able to handle multiple tasks simultaneously.
Proven ability to work within fast-paced deadline driven environment.

 

 

Portfolio, Current, and Sentinel with Penguin Random House

Title: Publicity Assistant

Type: Full-time

Location: New York, NY

Description: 
Portfolio/Sentinel/Current is currently seeking a Publicity Assistant to support two publicists within the publicity and marketing department of a ten-person team. This is an excellent opportunity to work on high profile publicity and marketing campaigns and with bestselling authors!
At Portfolio and Current, we publish big ideas for ambitious people, usually in the following categories: leadership, psychology, business, economics, marketing, history, science, technology, autobiography, and investigative journalism. Sentinel is a boutique imprint that publishes platform-driven books for a politically conservative audience.

Specific responsibilities include:
1. Providing administrative support (updating databases, drafting notes and emails, answering phones, scheduling meetings, booking author travel, etc.)
2. Assisting with writing press releases, preparing and mailing press kits, and coordinating author events and book signings.
3. Assisting with media research and pulling lists of contacts for mailings.
4. Contributing ideas for publishing campaigns as well as consumer-facing marketing activities.

Responsibilities: 
Please apply to join this collaborative department if you meet the following requirements:
– 4 year college degree or equivalent work experience
– Prior office experience; marketing or publicity internships a plus
– Strong interest in book publishing, especially non-fiction
– Excellent written and verbal communication skills
– Ability to manage multiple responsibilities in a deadline driven environment
– Strong organizational and follow-up skills
– Excellent attention to detail
– Proficiency with Microsoft Word, Excel, and Outlook
– Knowledge of social media platforms (Twitter, Facebook, LinkedIn)

To Apply: 

Salary for this position is $35,250. Full-time employees are eligible for our comprehensive benefits program. Please email your resume and cover letter to jobs@us.penguingroup.com indicating the position for which you are applying in the subject line. No phone calls/agencies.

 

BEACH Magazine

hamp_under322wideTitle: Editorial Assistant

Type: Freelance Contracter

Location: New York, NY

Description: 
BEACH magazine, Modern Luxury’s summer Hamptons magazine published six times between Memorial Day and Labor Day by the editors of Manhattanmagazine, is seeking a freelance, contract Editorial Assistant for 4 months/18 weeks over the summer, beginning April 27. The position entails general editorial duties, including but not limited to story and photo research, fact checking, some writing, and the handling of several front of book editorial pages (table of contents, masthead, calendar) under the guidance of senior editors.

Requirements: 
Qualified applicants must have a drive for magazine editorial work, a positive attitude, be resourceful and trustworthy, have proven writing experience, and be extremely organized. Numerous previous magazine internships or previous experience as an editorial assistant preferred.

To Apply: 
Please send a cover letter, resume and three short writing samples to manhattanmagjobs@gmail.com before April 15 to be considered.

Jobs of the Week: Gotham Ghostwriters, ICM Partners, and Penguin Random House

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Gotham Ghostwriters

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Junior Associate

Managing Director: Bookwriters Group

Manager Director: Thought Leadership Group

 

ICM Partners

ICMPartnersLogoTitle: Literary Department Administrative Assistant

Type: Full-time

Location: New York, NY

Description: 
ICM Partners, the prominent talent and literary agency with offices in Los Angeles, New York, and London, has an entry-level opening in the literary department of its New York office working primarily in domestic subsidiary rights.

This position affords an opportunity to learn the mechanics of publishing contracts, particularly in how books are licensed to magazines for excerpts and to third party publishers for audio book rights. The position would provide an introduction to the business side of publishing for candidates considering a future in the business. This particular position is working for an agent who is central to the department. In turn, the assistant’s exposure to multiple book agents, and the agency’s full list of ongoing and backlist book projects is large, so ability to work well with others and handle high-volume of tasks are must have qualities.

ICM Partners offers a competitive industry salary plus excellent benefits. ICM Partners is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Responsibilities
– Directing mail / answering phones
– Data entry / up-keeping central rolodex of editorial contacts in magazines and book publishing contacts
– Creating and up-keeping a master list of the book department’s upcoming literary projects with up-to-date information about each title and rights information
– Vetting contracts
– Acting as a liaison between authors, editors, producers
– Account receivable responsibilities include: tracking invoices, status of payments
– Compiling audio rights catalogs and serial rights catalogues
– Researching account details of both domestic and foreign publishing contracts
– Maintain filing system and ensure filing remains current
– Other varied administrative details

Requirements:
– Bachelor degree required
– At least one year of administrative experience or strong internship experience preferred
– Must be kept up to date on latest literary business news
– Excellent written and verbal communication skills
– Negotiation skills strongly preferred
– Must have superb organizational, analytical, time management, and project management skills
– Outgoing, charming personality, and the ability to communicate professionally with colleagues, clients and buyers
– Exceptionally strong attention to detail
– Ability to handle confidential/sensitive information discretely and with diplomacy
– Ability to multi-task
– Unafraid to ask questions
– Proficiency in MS office, Excel and Outlook
– Must have a love for reading and a passion for books!

To Apply: 

All interested and qualified candidates please email resume and cover letter with salary requirements to humanresourcesny@icmpartners.com.

 

Penguin Random House

Title: Editorial Assistant

penguin-random-houseType: Full-time

Location: New York, NY

Description: 
Penguin Press editorial department is currently seeking an Editorial Assistant to support a Senior Editor and Executive Editor. This position will assist with the progress of book projects from acquisition to publication by coordinating schedules with internal departments.

Penguin Press is dedicated to publishing conversation-defining serious non-fiction and literary fiction; a list of Penguin Press authors can be found on its website, http://thepenguinpress.com.

The Editorial Assistant:

1. Provides administrative support (answers phones, takes messages, photocopies, files, helps with scheduling, keeps track of projects due dates, etc.)
2. Evaluates fiction and non-fiction manuscripts in whole or in part, writes readers’ reports, and writes and sends rejection letters
3. Oversees the entire production process from finished manuscript to bound book by working with authors and managing editorial
4. Fields questions from authors and agents
5. Writes first draft of copy and works on line editing as needed

Salary for this position is $35,250. Full-time employees are eligible for our comprehensive benefits program.

Requirements: 
– 4-year college degree or equivalent work experience
– Prior office experience; publishing experience a plus
– Excellent organizational skills and the ability to manage multiple responsibilities
– Excellent written and verbal communication skills
– Strong follow up skills
– Proficiency with Microsoft Word, Excel, and Outlook

To Apply: 
Please email your resume and cover letter to jobs@us.penguingroup.com indicating the position for which you are applying in the subject line. No phone calls/agencies.

 

Title: Permissions Assistant

Type: Full-time

Location: New York, NY

Description: 
The Corporate Division of Penguin Random House is seeking a full-time Assistant for the Permissions Department.

Responsibilities:

  • Reading and correctly interpreting author/publisher contracts and entering contract terms into corporate data systems.
  • Processing permissions requests for use of Penguin Publishing Group and Penguin Young Readers Group material and issuing permissions contracts.
  • General office duties including processing/distributing department mail, processing checks, filing and general correspondence.

    Core computer skills required, including speed and accuracy. Candidates should have a basic familiarity with MS Outlook, Word and Excel.

Requirements:
Candidates must possess excellent written and verbal communication skills and a high level of reading comprehension. Individuals must be self-starters, detail-oriented, with the ability to organize and prioritize assignments. There is high volume of requests and queries which must be responded to in a courteous, efficient and timely manner.

Education: 4 Year Degree
Experience: 0-2 Years
Travel: Little to None
Skills: not specified

To Apply: 
Please apply using our online application process.