Jobs of the Week: Gotham Ghostwriters, ICM Partners, and Penguin Random House



Gotham Ghostwriters

Junior Associate

Managing Director: Bookwriters Group

Manager Director: Thought Leadership Group


ICM Partners

ICMPartnersLogoTitle: Literary Department Administrative Assistant

Type: Full-time

Location: New York, NY

ICM Partners, the prominent talent and literary agency with offices in Los Angeles, New York, and London, has an entry-level opening in the literary department of its New York office working primarily in domestic subsidiary rights.

This position affords an opportunity to learn the mechanics of publishing contracts, particularly in how books are licensed to magazines for excerpts and to third party publishers for audio book rights. The position would provide an introduction to the business side of publishing for candidates considering a future in the business. This particular position is working for an agent who is central to the department. In turn, the assistant’s exposure to multiple book agents, and the agency’s full list of ongoing and backlist book projects is large, so ability to work well with others and handle high-volume of tasks are must have qualities.

ICM Partners offers a competitive industry salary plus excellent benefits. ICM Partners is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

– Directing mail / answering phones
– Data entry / up-keeping central rolodex of editorial contacts in magazines and book publishing contacts
– Creating and up-keeping a master list of the book department’s upcoming literary projects with up-to-date information about each title and rights information
– Vetting contracts
– Acting as a liaison between authors, editors, producers
– Account receivable responsibilities include: tracking invoices, status of payments
– Compiling audio rights catalogs and serial rights catalogues
– Researching account details of both domestic and foreign publishing contracts
– Maintain filing system and ensure filing remains current
– Other varied administrative details

– Bachelor degree required
– At least one year of administrative experience or strong internship experience preferred
– Must be kept up to date on latest literary business news
– Excellent written and verbal communication skills
– Negotiation skills strongly preferred
– Must have superb organizational, analytical, time management, and project management skills
– Outgoing, charming personality, and the ability to communicate professionally with colleagues, clients and buyers
– Exceptionally strong attention to detail
– Ability to handle confidential/sensitive information discretely and with diplomacy
– Ability to multi-task
– Unafraid to ask questions
– Proficiency in MS office, Excel and Outlook
– Must have a love for reading and a passion for books!

To Apply: 

All interested and qualified candidates please email resume and cover letter with salary requirements to


Penguin Random House

Title: Editorial Assistant

penguin-random-houseType: Full-time

Location: New York, NY

Penguin Press editorial department is currently seeking an Editorial Assistant to support a Senior Editor and Executive Editor. This position will assist with the progress of book projects from acquisition to publication by coordinating schedules with internal departments.

Penguin Press is dedicated to publishing conversation-defining serious non-fiction and literary fiction; a list of Penguin Press authors can be found on its website,

The Editorial Assistant:

1. Provides administrative support (answers phones, takes messages, photocopies, files, helps with scheduling, keeps track of projects due dates, etc.)
2. Evaluates fiction and non-fiction manuscripts in whole or in part, writes readers’ reports, and writes and sends rejection letters
3. Oversees the entire production process from finished manuscript to bound book by working with authors and managing editorial
4. Fields questions from authors and agents
5. Writes first draft of copy and works on line editing as needed

Salary for this position is $35,250. Full-time employees are eligible for our comprehensive benefits program.

– 4-year college degree or equivalent work experience
– Prior office experience; publishing experience a plus
– Excellent organizational skills and the ability to manage multiple responsibilities
– Excellent written and verbal communication skills
– Strong follow up skills
– Proficiency with Microsoft Word, Excel, and Outlook

To Apply: 
Please email your resume and cover letter to indicating the position for which you are applying in the subject line. No phone calls/agencies.


Title: Permissions Assistant

Type: Full-time

Location: New York, NY

The Corporate Division of Penguin Random House is seeking a full-time Assistant for the Permissions Department.


  • Reading and correctly interpreting author/publisher contracts and entering contract terms into corporate data systems.
  • Processing permissions requests for use of Penguin Publishing Group and Penguin Young Readers Group material and issuing permissions contracts.
  • General office duties including processing/distributing department mail, processing checks, filing and general correspondence.

    Core computer skills required, including speed and accuracy. Candidates should have a basic familiarity with MS Outlook, Word and Excel.

Candidates must possess excellent written and verbal communication skills and a high level of reading comprehension. Individuals must be self-starters, detail-oriented, with the ability to organize and prioritize assignments. There is high volume of requests and queries which must be responded to in a courteous, efficient and timely manner.

Education: 4 Year Degree
Experience: 0-2 Years
Travel: Little to None
Skills: not specified

To Apply: 
Please apply using our online application process.

It’s time to apply for summer internships!

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Photo courtesy of


With the arrival of mid-winter, we’re hardly thinking about the summer while we shiver in our coats and wade through puddles of slush, but now is the time to start looking and applying for summer internships! Check our Internship Resources tab for links to the Big Five companies if you’re interested in internships there, or or for more specific searches. Hachette, Macmillan, Scholastic,  all have applications open, and Penguin Random House’s summer deadline is coming up in two days, so be sure to act quickly!

Penguin Random House Job Opportunity

penguin-random-houseAssociate, PRHPS eBook Production & Distribution
Entry Level, Full-Time, Publishing, Administrative / Clerical, Production
Penguin Random House U.S.A, New York, New York

Your challenge:
The eBook Production & Operations team is looking for an Associate to help support our growing Penguin Random House Publisher Services business.

Reporting to the Manager, PRHPS eBook Production & Distribution, this position will monitor the process for converting PDFs into finished eBooks. The Associate will work to prepare client book content for conversion, perform quality assurance on our eBook files, and ensure on-time delivery of completed eBooks to all partners and retailers. The candidate will respond to retailer inquiries and requests, coordinating with internal departments to make sure the PRHPS catalogue is available on every platform.

The candidate will also support the team through weekly reporting, data maintenance, and day-to-day administrative tasks, and other projects as required.

Your profile:
The ideal candidate is a self-directed, self-organized, independent worker with strong analytical and process-oriented skills.

• Ability to prioritize and multi-task across multiple projects and multiple timelines
• Strong organizational and time management skills
• Detail oriented
• Strong analytical and problem solving skills
• Strong written and oral communication skills
• Familiarity with the book and eBook production process
• Familiarity with different e-readers and tablet devices
• Familiarity with data management standards, tools, and technologies (e.g., XML, SQL, DocBook, XSLT).
• Excellent PC Skills to include Microsoft Office Suite (Word, Excel, PowerPoint, Access)
• Experience with XHTML, CSS, Filemaker, Mac and Adobe Applications (Photoshop, illustrator, Indesign) would be an asset but is not required

In addition, you must have demonstrated ability to work in a deadline driven environment with shifting priorities and heavy volume. Four year degree or equivalent experience required. Prior related experience is a plus.

About our company:
Penguin Random House, Inc. is the world’s largest general trade book publisher. It is a division of Bertelsmann SE & Co. KGaA, one of the foremost media companies in the world.

Thank you for your interest in Penguin Random House. Penguin Random House is an Affirmative Action/Equal Opportunity Employer.

To apply, please e-mail your résumé and cover letter to Professor Kathy Sandler at

Jobs of the Week: Penguin Random House, Kumon Publishing, and Interval International




Penguin Random House

prh-logo-bigTitle: Sales Associate (Penguin Random House Children’s Books)

Type: Full-time

Location: New York, NY

Random House Children’s Books Sales team is currently seeking a Sales Associate to provide administrative support to the VP, Sales Director and a Regional Sales Manager. This person will also have the opportunity to sell new and backlist titles to two wholesale accounts, and work with accounts on co-op advertising and marketing. This position is based in our 1745 Broadway, New York City office.

The Sales Associate will also:
1. Run sales reports, track sales trends, and analyze sales trends.
2. Create weekly and monthly reports for sales reps and accounts.
3. Assist reps with account presentation preparations.
4. Create buy reports which also include sales analysis.
5. Prepare seasonal sell sheets and coordinate rep and account mailings.
6. Attend and take notes at weekly and monthly sales meetings.
7. Work closely with marketing and publicity departments.
8. Work on other projects as needed.

– 4 year college degree or equivalent work experience
– Minimum of 1 year prior sales experience; publishing sales/book retail experience preferred
– Proficiency with Microsoft Word, Excel, and PowerPoint
– Strong written and verbal communication skills
– Ability to work independently and in a team setting
– Ability to prioritize multiple responsibilities in a deadline driven environment
– Ability to travel up to 10% of the time via plane, train, and/or car
– Knowledge of SAP, Edelweiss, and Treeline a plus

To Apply: 
Please email your resume and cover letter with salary requirement to indicating the position for which you are applying in the subject line. No phone calls/agencies.


Kumon Publishing

220x90xnew-logo.png.pagespeed.ic.Dl_BuyMPA4Title: Editor

Location: Teaneck, New Jersey

Seeking Editor with experience in the educational market to help research, develop and create innovative educational workbooks for children. Duties include market research, new title planning, project management, and all aspects of the editorial process.

The Editor will report to an Editorial Director based overseas, and collaborate with a small US-based sales and marketing staff. Specific functions include; research market trends and competitors; create proposals for new titles; test title concepts through market research; collaborate with overseas editors, designers and production staff to execute projects; maintain project schedules and deadlines; communicate with customers regarding content queries; plan and create biannual catalogs; update website; create sales and marketing materials; manage digital cover and content files; support sales and marketing staff; represent company at educational symposiums, trade shows and educational publishing associations.

Prior editorial experience, specifically in children’s education; superior editorial and writing skills; excellent organization and project management skills; excellent written and verbal communication skills and the ability to work with overseas colleagues; ability to work with digital files; willingness to learn our specific educational philosophy and work under the supervision of an overseas editor; flexibility and enthusiasm; experience with MS Outlook, MS Word, MS Excel; familiarity with PDF and InDesign a plus. Overseas travel 2 to 4 times a year required.

For the right candidate, this position offers the potential for steady growth. We offer a competitive salary and benefits. Our office is a short commute from NYC.

To Apply: 
Click here to apply online.


Interval International

Screen Shot 2014-12-11 at 12.03.01 PMTitle: Editorial Assistant

Type: Full-time

Location: South Miami, FL

Miami-based travel-related company seeks an editorial assistant to proofread, fact-check, coordinate projects, and write. The scope of work includes marketing materials, print and digital magazines, an annual directory, websites, and email newsletters.

Benefits & Compensation:
We are committed to offering competitive pay and benefits to our employees. We conduct regular compensation reviews to ensure that our employees continue to earn a fair and equitable compensation package relative to that of other industry competitors.

This position requires a left- and right-brained thinker with impeccable grammar skills, a laser-sharp eye for detail, and the ability to meet frequent deadlines. You should be the kind of person who derives pleasure from editing restaurant menus, and your mind should look like a California Closets catalog. Three years’ editorial experience in a publishing environment is a must.

To Apply: 
Click here to apply online.

Jobs of the Week: Lucky, Routledge/Taylor & Francis Group, and Waterbrook Press



Screen Shot 2014-11-06 at 11.59.42 AMTitle: Editorial Assistant

Type: Full-time Staff

Location: New York, NY


Lucky is seeking an Editorial Assistant for the print magazine. The primary focus of the position is to assist the Deputy and Managing Editors with tasks ranging from coordinating copyflow to generating display text to assisting with partnership projects for consumer marketing.

“The Magazine About Shopping,” Lucky focuses on fashion and beauty through the lens of personal style. Led by Editor-in-Chief Eva Chen, the team at Lucky is full of innovative, forward-thinking and social-media obsessed editors. We are looking for a self-starting, detail-oriented Editorial Assistant who can communicate with all the departments of The Lucky Group and help out with almost any project — whether it’s organizing a Game of Thrones contest or researching a potential cover star or coordinating a delivery of custom-made ice cream.

Primary Responsibilities:
Manage schedules and communications for Deputy and Managing Editors
Manage the onboarding of new staff members (in all departments at Lucky)
Write the Table of Contents for each issue
Conduct research for Style and Entertainment departments, as necessary
Editorial market work for special sections and issues, as needed
Work with PR team on monthly press releases
Aid Business Manager with processing invoices
Aid Assistant to the Editor-in-Chief with operational duties
Other editorial tasks as needed (i.e.: manage the iPad lending library, oversee mailroom inventory, etc.)

Four-year college degree with previous internship experience, magazine experience preferable
Working knowledge of basic computer programs, including Word, Excel, and Outlook
Familiarity with InCopy, a plus

To Apply: 
Contact Chantal Fernandez at


Routledge/Taylor & Francis Group

Screen Shot 2014-11-06 at 12.05.50 PMTitle: Editorial Assistant, Education

Type: Full-time

Location: New York, NY

Routledge, one of the world’s leading commercial academic publishers, seeks an editorial assistant for the education publishing program. The editorial assistant will support two editors with all phases of the book publication process from the conceptual stage to the finished book and beyond. The assistant will be responsible for a variety of tasks including:

•routine correspondence with authors;
•file and database management;
•tracking projects at various stages of reviewing, editing, production, and publication;
•commissioning reviews for projects under consideration;
•preparing manuscripts for transmittal to production including checking and processing permissions and coordinating Library of Congress and copyright registration;
•securing endorsements for books;
•assisting in drafting and proofreading book information copy; and
•liaising with marketing, sales, accounting, and production departments.

The duties may include convention travel, market research, report creation, and related tasks.

B.A. or equivalent educational experience. Candidate must have excellent organizational abilities, strong computer skills, experience with standard computer programs (Windows, MS Word, MS Excel, etc.), and impeccable language (grammar and spelling) and communication (oral and written) skills. Ideal candidates will be highly organized and have the ability to balance a variety of responsibilities and handle many projects simultaneously. An interest or background in education or the humanities or the social sciences is not required, but is a plus.

To Apply: 
Click here to apply online.


If you’re looking to expand your horizons beyond New York City…


Waterbrook Press (Random House)

prh-logo-bigTitle: Editorial Assistant

Location: Colorado Springs, CO

WaterBrook Press seeks an editorial assistant to support the editorial department, including editors and the editor in chief/vice president for editorial. Responsibilities will include: evaluating manuscripts, writing flap copy and fact sheets, attending meetings, and administrative tasks . You will assist in coordinating the editorial and production process, transmit manuscripts, and handle special projects. This job is an excellent way to learn about publishing and offers an engaging work environment.

Candidates should be creative, self-starters, exceptionally organized and have the ability to multi-task. Strong communication and writing skills are essential. The ability to prioritize, meet deadlines, and work independently is required. Prior office experience required.

  • Education: 4 Year Degree
  • Experience: 0-2 Years
  • Travel: Little to None
  • Skills: not specified

To Apply: 
Please apply using the online application process.