Neal Award Assistant – Full-time, Paid, Temporary Position!

Important Note: The deadline for applications is November 15th, 2010, so apply today!

Job Title:    Awards Show Assistant (This is a full time temporary position)

Description:    Looking for an assistant to process the entries for the 57th Annual Jesse H. Neal National Business Journalism Awards. 

Timeline:    November 22 – February 1 | 9am to 5pm

  • Must be proficient in Excel and Word
  • Web savvy
  • Have great oral and written communication skills
  • Accurate typist
  • Able to work quickly and multi-task


  • Data entry
  •  Track and proof submissions Contact entrants
  •  Prepare entries for judging (some manual labor is required)
  •  Assist during judging events (live and online)
  •  Notify finalists of their status

Rate:     $8 to 10 per hour

Please send your resume and cover letter to Petrina Hicks, Director of Awards, at

No phone calls please!

For more information the Jesse H. Neal National Business Journalism Awards go to

Publishing Advertising Production Assistant Position at American Express!

American Express is looking to fill a full time advertising production assistant position here in New York.

Major responsibilities include:


  • Receive and open all packages on a daily basis from vendors, ad agencies, etc. Log in and/or distribute enclosed material/documents to appropriate staff, in a timely fashion.
  • Assist in the input data required at issue closing for billing department.
  • Maintain department attendance records; update weekly information as required.
  • Coordinate and execute the purchase of bound annual volumes of each magazine.
  • General administrative duties as required (i.e. schedule meetings, book conference rooms; distribute various reports, order supplies, etc).
  • Manage the facilitation, coding, copying and timely distribution and approvals of all invoices from all vendors for payment.


  • Responsible for submission of advertising materials & instructions to printer, insuring accuracy
  • Enforce and meet all deadlines
  • Handle bulk order requests from sales
  • Perform other job related duties

Required Qualifications:

The candidate must be able to multi-task, maintain open communication and have strong organizational skills, have the ability to take direction from various staff members, ensure the submission of ad materials and instructions are accurate and timely, and finally must have good knowledge of various software programs and the ability to learn quickly.

Consumer magazine experience a strong plus.

Content Management Specialist needed at Highlights in Honesdale, PA!

With a history of over 60 years of content, Highlights has a need for a Content Management Specialist!

The main function of this position is to accept requests for content, retrieve content, prepare files, and  deliver files via the appropriate method in the required time frame, while tracking the requests and improving the content repository through metadata capture and file organization. Being able to prioritize and re-prioritize projects while meeting all agreed-upon deadlines and deliverables is a must. The role also includes supporting the manager of asset services on a variety of organizational and process-oriented projects related to the continuous improvement of the content repository.

Specific responsibilities include:
Fulfill approved asset requests as they come in–
  • Handle a variety of requests from internal as well as external customers, including editorial, marketing, licensing, and international teams.
  • Convert files to various formats (requires familiarity with CS4 and Quark)
  • Send files via Internet or post.
  • Coordinate file transfer and distribution of files as it relates to our international partnerships.
  • Follow-up with customers to be sure files have been received in the appropriate format.
  • Organize and save new file formats for the content repository.
  • Check rights availability and file formats for requests.
  • Create screen PDF’s and various other formats of existing assets upon request.

Track asset requests in FileMaker–

  • Create a project outline for each request.
  • Share information about individual projects with individuals involved.
  • Track requests.
  • Maintain asset request tracking system within the FileMaker database.
  • Develop overall understanding of the entire FileMaker database. Develop understanding of existing data, search, and reporting capabilities.
  • Perform associated data entry.

Document and assist in creating new processes–

  • Provide support to the manager of asset services, which will include involvement in a variety of organizational and process-oriented projects.
  • Document processes to lead to better consistency in the capture of information and publishing processes.
  • Continuously add to and improve existing metadata, organize values lists, create taxonomies and controlled vocabularies.
  • Develop an understanding of industry best practices in Content Management and Digital Asset Management.
  • Train/help editorial and administrative staff with FileMaker input, search, and process development.

Maintain Digital Asset Management system–

  • Develop deep understanding of Portfolio Digital Asset Management software.
  • Create content samples from PDF library of content using Portfolio Digital Asset Management software.
  • Train/help users understand how to use Portfolio software for their needs. Tasks include: building galleries, performing searches, applying keywords and metadata values.
  • Add content to the content repository.
  • Perform general maintenance on all files.

•  Bachelor’s degree • 2­4 years’ experience in a related role.Excellent software skills with ability to learn our existing content management software (Portfolio, FileMaker).Working knowledge of Adobe InDesign.Familiarity with Adobe Creative Suite 4 and Quark.Ability to understand how to use content management software to search content and apply keywords to individual pieces of content.Good organizational skills.Ability to easily take on new tasks as they arise.Self-motivated and able to develop a strong understanding of Highlights products and file formats in a short amount of time.Mac (expert) and PC skills.Relocation to Northeastern Pennsylvania.

Location: Honesdale, PA (Click for more information about Honesdale and the surrounding area.)

Please submit resumes in either Microsoft Word or PDF format to, Place “Content Management Specialist” in the subject line.

Kensington Publishing Marketing Coordinator Position

The Kensington Publishing Corporation has an opening for a Marketing Coordinator.

This role will work directly with the Director of Marketing to coordinate the design, production, and execution of support materials required by our sales force.

The position is responsible for coordinating the production of all sales support materials including, but not limited to, catalogs, monthly new release booklets, brochures and sell sheets; researching title information and transferring to usable sales and marketing materials; Maintain and update monthly marketing grids; Coordinate all materials & presentations for seasonal launch, semi-annual sales meetings and trade shows; Oversee monthly master & bulk kit mailings. Interact with Creative Director, Editors, Sales Manager and Freelance copywriters to ensure the execution of these materials on time and to specification.

The ideal candidate will:

• Be a self-starter who is able to prioritize and multi-task a large amount of daily workflow

• Be proficient in all Microsoft office programs, particularly Power Point and Excel

• Coordinate between marketing and sales to obtain elements required for projects

• Be deadline oriented, and see all assigned projects to completion

• Internship/One year of experience in a Publishing, Advertising & Promotion, or Marketing

• Be able to work in a team environment with a variety of departments

• Support the day-to-day activities of the marketing department

• Familiarity with Quark, Illustrator, Photoshop, and InDesign experience a strong plus

Interested candidates should email their resumes to Lesleigh Irish-Underwood at

Also, Kensington Publishing is looking to fill this position quickly, so the sooner you apply, the higher your chances of being hired!

Freelancer Position at Dafina Books

A paid freelance reader position is available at Dafina Books, the African American imprint of Kensington Publishing.

Dafina publishes almost 100 books a year, and they are looking for a reader to help evaluate adult and YA fiction submissions and to write reader reports. An ideal candidate should be a fan of commercial fiction, have some knowledge of commercial African American fiction, and have a strong interest in the workings of an editorial department.

This freelance position is located in-house at Dafina Books, working 1 – 2 days a week.

If you are interested send your resume and cover letter to Ms. Selena James:

Selena James
Executive Editor, Dafina Books
Kensington Publishing Corp.
119 West 40th Street, 21st Floor | New York, NY 10018