Job Opportunity: Office Assistant/Data Administrator for Diversion Books

Diversion Books, a fast-paced, innovative indie publisher, is seeking a dynamic and self-starting individual to join the team as an Office Assistant/Data Administrator. Their small staff is enthusiastic, rigorous, and dedicated to the world of books and we are hoping for an A+ multitasker and team player that brings enthusiasm, organization, technical ability, a passion for great books, and unique vision to the workplace.

What they’re looking for:

  • Minimum 2 years of experience in a professional office—book publishing house a plus
  • Office administrative assistant handling myriad details that keep a business running.
  • Assist the Publisher
  • Organizing online marketing promotions
  • Tracking sales data and analyzing results.
  • Analyzing and revising title metadata

The successful candidate must have the following skills:

  • Ability to multitask and manage multiple projects at once in a fast-paced environment. Must be able to maintain a high level of responsibility with strong attention to detail and follow-through.
  • Excellent organization and project planning skills with flexibility and openness to new ideas
  • Excellent communication skills and the ability to work both independently and as part of a tight-knit team with confidence and professionalism.
  • Excellent command of Microsoft Office including Excel, Google Docs, and online networking

Other responsibilities include:

Office Management

  • Perform office management including:
    • Computer issues: setting up computers and accounts for new employees, troubleshooting tech issues, scanning important documents, maintaining the printer.
    • Assorted mailings.
    • Maintaining office supplies
    • Maintenance banking activities processing and filing payments.
  • Basic administrative support.

Data Management

  • Plan and execute select sales promotions, both single title and catalog-wide. Record and analyze results.
  • Tracking and analyzing sales data.
  • Reviewing and augmenting title metadata
  • Contract processing and tracking data.
  • Process direct orders for books including orders placed by authors and direct orders by non-retailer organizations (including international orders), from invoicing to payment to shipment.
  • Copyright registration filing

If you’re interested in the position, please contact Professor Jane Kinney-Denning at jdenning@pace.edu.

Job Opportunity: Publishing Assistant for EverAfter Romance

EverAfter Romance, a division of Diversion Publishing Corp, is a fast-paced, innovative, and forward-looking indie romance publisher, and they’re looking for a dynamic, self-starting, and highly organized multitasker to join their close-knit team as Publishing Assistant.

The ideal candidate is publishing savvy and enthusiastic, loves all things romance, and lives and breathes genre fiction. They are looking for someone comfortable with technology—an Excel spreadsheet master, a social media expert—who will be a team player, while being able to work independently. If you understand the publishing process and ecosystem from firsthand experience, have critical thinking and problem solving skills, and possess excellent communication skills, you are exactly who they want to fill this position.

This position is full time and receives healthcare benefits.

EVERAFTER PUBLISHING ASSISTANT WILL:

  • monitor production schedules and gather materials from authors;
  • design and format interior and cover files;
  • provide quality control: check over delivered files and work with authors/designers to fix errors;
  • ingest titles and files and follow them through the approval process until the pub date;
  • manage and grow social media platforms;
  • manage and develop company websites;
  • process all direct-fulfillment book orders including all author orders;
  • implement targeted publicity or marketing plans as they come up. E.g., reviews solicitation or ads;
  • update files as authors provide them, including metadata, interiors, and covers;
  • learn all areas of the company in order to troubleshoot issues as they arise; and
  • assist with offset print runs, preparing sales conference materials, sales tracking and reporting, and other administrative tasks; and
  • assist with the company’s nonfiction program.

Diversion Books is a leading independent publisher based in New York City, combining decades of traditional experience with new, innovative publishing strategies. Committed to the discovery of new voices as well as the rejuvenation of yesterday’s bestsellers, Diversion believes in establishing creative partnerships with authors. Frontlist is published with full print capability, and sales and distribution are handled in conjunction with Ingram Publisher Services. Diversion also publishes eBook titles in collaboration with The Associated Press, Science News, and The Washington Post. Diversion’s goal is to connect great books with avid readers.

Launched in July 2015, EverAfter is the premiere romance imprint for indie and hybrid romance authors. With the expertise and distribution arm of a traditional publisher, EverAfter gives its New York Times and USA TODAY bestselling romance authors a platform for finding new readers beyond the eBook world.

Anyone interested in the position should send their resume and a cover letter and resume to info@diversionbooks.com, and also make sure to include salary requirements for the position in the email.

Jobs of the Week: Norton, Berkley, Scribner, and Diversion Books

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eBook Production Assistant – W. W. Norton

WWNortonType: Full-time

Location: New York, NY

Description: 
W.W. Norton is seeking an Ebook Production Assistant to assist our ebook staff with quality assurance, corrections to ebook files, distribution to e-retailers, help desk inquiries, egalley creation and distribution, writing and sending ebook conversion specifications and routine departmental tasks.

Essential Job Responsibilities:
• Perform quality assurance and tracking for all distributee clients, ensuring that schedules are adhered to and clients are informed of title progress.
• Make routine corrections to existing ebook files. Maintain an archive of reprint correction documentation, both fulfilled and planned.
• Transmit ebook specifications and files to ebook conversion partners.
• Assist the ebook distributor in tracking and distributing ebooks through our online distribution hub and help document the steps in database tracking.
• Assist the departmental manager in routine tasks.

Requirements: 
• Bachelor’s degree
• Employment eligibility to work with W.W. Norton & Company in the US is required.
• Must be able to work full business hours in our NY office.
• 1-2 years of ebook production experience desired, though not required.
• Must be highly organized, disciplined, and self-motivated.
• Must have excellent organizational, verbal, and written communications skills.
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy and minimal mistakes.
• Must be self-directed and independent.
• Must have a demonstrated interest in the challenges and opportunities of an ever-changing publishing industry.
• Proficiency in Word, Excel a must. Proficiency with Adobe Creative Suite, including Indesign and Photoshop as well as Filemaker Pro a plus.

To Apply: 
Qualified candidates should apply by sending a copy of their resume and cover letter to: recruiting@wwnorton.com. Please be sure to indicate the title of the job you are applying for in the subject line.

 

Editorial Assistant – Berkley (PRH)

BerkleyType: Full-time

Location: New York, NY

Description: 
We have an exciting job opening as an Editorial Assistant in our Berkley imprint at Penguin Random House! Reporting directly to an Executive Editor, the Editorial Assistant will provide administrative support, write marketing sheets, read and evaluate manuscripts, and oversee the manuscript production process. This Editorial Assistant will focus on hardcover, quality commercial/commercial literary fiction.

Specific responsibilities include:

1. Providing administrative support to the supervisor, which includes handling correspondences, answering phones, taking messages, making photocopies, filing, and keeping track of supervisors’ schedules and department projects’ due dates.
2. Liaising with authors and agents during the publication process.
3. Evaluating manuscripts by reading them, writing reader’s reports, and writing and sending rejection letters.
4. Overseeing entire production process from finished manuscript to bound book, and acting as a liaison amongst in-house departments during this process.
5. Writing marketing sheets for the sales department.
6. Preparing editorial letters and line editing manuscripts, once acclimated to basic duties.

Requirements: 

  • 4 year college degree or equivalent work experience
  • Prior office experience
  • Interest in the publishing industry
  • Excellent organizational skills and the ability to prioritize multiple assignments
  • Strong attention to detail
  • Outstanding written and verbal communication skills
  • Ability to multitask and follow-up
  • Strong proficiency with Microsoft Word

To Apply: 
Please apply using our online application process here, and please include your resume and cover letter.

 

Assistant Publishing Manager – Scribner (S&S)

1Type: Full-time

Location: New York, NY

Description: 
-Work with Associate Publisher to schedule and follow-up on in-house meetings.
-Organize and disseminate background material for in-house meetings and sales conferences, and prepare follow-up material for those meetings.
-Liaison for Scribner’s publisher’s office and editors with marketing, ad/promo, publicity, and sales departments.
-Track and route catalog copy, galleys and ARCs, jackets and covers.
-Assist Scribner editors and editorial assistants in preparing materials for in-house meetings and sales conferences.
-Take minutes at weekly marketing meeting and weekly title-specific meetings and follow up on outstanding items
-Prepare weekly marketing update for Scribner.
-Schedule, track and curate content for the Scribner Magazine site
-Assist Associate Publisher with editorial work on 3 – 4 books/year – pass for press, changes to/from authors, blues, catalog copy, flap copy, etc.
-Routine clerical work: filing, answering phones, sorting mail, monthly expense report, attendance sheets, mailings, daily sales reports and bestseller lists, etc.
-Manage metadata for backlist and keep staff informed on metadata procedures.
-Request and track reading group guides
-Co-ordinate finished book mailings with editors and marketing department
-Manage Goodreads giveaways

Requirements: 

  • College Graduate
  • Minimum 2 years publishing experience
  • Computer literate: WORD, Excel, Microsoft Outlook. Well-organized and able to work independently and to juggle a variety of tasks.
  • Social media and WordPress experience a plus

To Apply: 
Apply online here.

 

Publishing Assistant – Diversion Books

UnknownType: Full-time

Location: New York, NY

Description: 
Diversion Books, a fast-paced, innovative indie publisher, is seeking a dynamic and self-starting individual to join the team as an assistant to the vice president. Our small staff is enthusiastic, rigorous, and dedicated to the world of books and we are hoping for an A+ multi-tasker and team player that brings enthusiasm, incredible organization, a passion for great books, and unique vision to the workplace. The successful candidate will have the opportunity to work closely with the executive staff and will be engaged in all things related to business operations and development.

What we’re looking for:
• A bachelor’s degree
• A great personality with the ability to confidently communicate at all levels
• Interest in business management and business development
• A self-starter with a keen eye for detail and planning

Responsibilities Include:
• General assistance the vice president and executive team, including scheduling, correspondence, and project tracking
• Some administrative duties
• Assistance with business systems and operations

Requirements: 
The successful candidate must have the following skills:
• Ability to multitask and coordinate multiple projects at once in a fast-paced environment; must be able to maintain a high level of responsibility; strong attention to detail and follow-through a must
• Excellent organization and project planning skills with flexibility and openness to new ideas
• Excellent communication skills and the ability to work both independently and as part of a tight-knit team
• Excellent command of Microsoft Office
• Excellent mathematical and problem-solving skills
• Some familiarity with the publishing industry a plus
• Familiarity with Quickbooks a plus

To Apply: 

Submit cover letter and resume to Mary Cummings (mary@diversionbooks.com) with the subject line: Publishing Assistant Application

 

 

Jobs of the Week

Diversion Books

Type: Full Time

Position: Production Assistant

Location: New York, NY

Diversion Books is actively seeking a motivated and energetic Production Assistant to assist with the creation, conversion, proofreading, and maintenance of a rapidly growing list of eBooks.

 

Duties:

  • Work with Production Manager to coordinate and schedule various aspects of the production process, including cover design, copyediting, scanning and conversion, etc.
  • Digitally convert documents into multiple formats
  • Proofread files post-production for quality assurance
  • Update digital content and other publisher assets related to eBooks, as required
  • Assist with general office duties

Requirements:

  • Must be extremely organized, detail-oriented, and an excellent problem-solver
  • Strong ability to multitask, work quickly and meet deadlines
  • Strong copyediting and proofreading skills
  • Comfortable learning new operating systems and working in a dynamic startup environment
  • Understanding of, and interest in, digital publishing and the eBooks market
  • Must be comfortable with e-reader devices and platforms
  • Excellent communication skills
  • Excellent mathematical skills
  • Some understanding of html and epub structure a must
  • InDesign and/or Photoshop experience a must

View the original job posting here.

Photograph Magazine

Type: Full Time

Position: Assistant Editor

Location: New York, NY

Requirements:

  • Compile exhibition and event information
  • Fact check, copy-edit and proof editorial
  • Write articles for print publication and website
  • Read and research social media, blogs, videos and websites about photo-based art
  • Generate content for Facebook, Twitter and other outlets
  • Maintain relationships with museums, galleries and bloggers
  • Handle administrative duties
  • Analyze data from Google Analytics

Skills/Qualifications:

Highly organized, detail oriented, personable individual who is knowledgeable about photo-based art. He or she must have excellent communication skills, attention to detail and the ability to juggle various responsibilities in a small office environment. Fluency with images, GIFs, video and other forms of multimedia is a plus.

View the original job posting here.