Jobs of the Week:

 

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Editorial Assistant – Portfolio/Sentinel/Current

CurrentType: Full-time

Location: New York, NY

Description: 
Join the Editorial team at Penguin Random House! We are seeking a proactive Editorial Assistant to work in our Portfolio, Sentinel, and Current imprints. Reporting to two editors, the Editorial Assistant will provide administrative support, read and evaluate submissions, and oversee the entire editorial process. This job opening is an exciting opportunity to learn about the editorial process for a diverse set of nonfiction titles!

Specific responsibilities include:

1. Assisting the editorial staff with various day-to-day tasks, such as logging book proposal submissions, drafting contract requests, and tracking payments and invoices.
2. Evaluating manuscripts and writing reader?s reports for any promising submissions.
3. Providing editorial backup by offering editorial feedback, liaising with authors, etc.
4. Liaising with the Production department and ensuring their deadlines are met.
5. Writing flap copy, title information sheets, and catalog copy.
6. Providing administrative support for two editors, such as scheduling meetings, booking conference rooms, making copies, filing, etc.

Requirements: 

  • 4 year college degree or equivalent work experience
  • Excellent writing and communication skills
  • Ability to work well in a team
  • Strong ability to multitask and meet deadlines
  • Prior experience with project management
  • Outstanding ability to think creatively and critically
  • High attention to detail
  • Strong organizational skills
  • Proficiency with Microsoft Word
  • Interest in working with nonfiction books

To Apply: 
Please apply using our online application process (here), and please include your resume and cover letter.

 

 

WWNortonDigital Media Editorial Assistant – Astrology & Geology at W. W. Norton

Type: Full-time

Location: New York, NY

Description: 
W. W. Norton & Company is seeking an Editorial Assistant to support the digital media editor for college astronomy and geology courses.

Essential job responsibilities:
• Management of manuscripts in all stages of production – Sending manuscript to be reviewed by college instructors. Setting and adhering to schedules. Preparing manuscript for copyediting and production.
• Telephone and message management – Professionally interacting with authors, college faculty, marketing, and sales staff to relay messages, follow-up on requests/information and in general, anticipating when to proactively act on messages (including relaying messages with a sense of urgency).
• Document management – Faxing, copying, printing, emailing. Organizing and maintaining files.
• Creating and editing Excel and Word documents to support projects and/or office responsibilities.
• Data Management – Extracting data from internal web based information portals. Aggregating data from various sources. Information gathering and following up.
• Project management – Collaborating with and providing support to media editorial team to move numerous different projects forward in order to meet publishing deadlines.
• Market research – Assisting media editor with research on market trends in online learning.

Requirements: 
• Bachelor’s degree.
• Employment eligibility to work with W. W. Norton & Company in the US is required.
• Must be able to work full business hours in our NYC location.
• Excellent organizational, verbal and written communications skills.
• Must be able to anticipate needs and deliver timely, relevant solutions and actions.
• Must be able to develop rapport and relationships with all levels of employees. Must be seen as knowledgeable and capable of handling sensitive, critical information.
• Must be proactive, flexible and adaptive in a rapidly changing environment and adjust with a “can-do” attitude.
• Must be self-directed and independent.
• Must have good time management skills, be organized, and be capable of multi-tasking and prioritizing across departments, activities, and projects.
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy and minimal mistakes.
• Must have a demonstrated interest in the challenges and opportunities of electronic media as it applies to education and/or learning.
• Must have strong research skills.
• Must have a passion for learning new software programs.
• Subject matter expertise is not required, but applicants should note whether they have taken any college-level chemistry or astronomy courses.

Technical Skills
• Proficiency in Word, PowerPoint, Excel, Google Docs. Proficiency with both Windows and Mac OS. Proficiency with Photoshop and InDesign a plus.
• Mastery of email, calendar management, and file management tools.

To Apply: 
Qualified candidates should apply by sending a copy of their resume and cover letter to: recruiting@wwnorton.com. PLEASE BE SURE TO INDICATE WHICH POSITION YOU ARE APPLYING FOR IN THE SUBJECT LINE.

 

Publicity Assistant – Simon & Schuster

UnknownType: Full-time

Location: New York, NY

Description: 
The Simon & Schuster imprint is seeking a Publicity Assistant or Associate Publicist to work closely with an Associate Director and a Senior Publicist in a very active publicity department with a dynamic publishing program. This is a fantastic opportunity to learn all aspects of the book publishing process and work on commercial fiction and non-fiction titles.

Responsibilities include administrative duties, as well as involvement in all aspects of publicity campaigns including: Creating press materials; booking tours; and pitching media

Requirements: 
· Must be organized and have excellent phone and computer skills. Strong written communication is important as well as the ability to multi-task and be flexible.

Preferred Skills/Experience:

· Previous PR assistantship or internship with a literary agency or book publishing house is preferred. Minimum Education Level Bachelor’s Degree.

To Apply: 
Apply online here.

Jobs of the Week: Sterling, Penguin, and BEACH magazine

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Sterling Publishing Co.

Title: Editorial Assistant5605094

Type: Full-time

Location: New York, NY

Description: 
Sterling Publishing Co., Inc., a wholly-owned subsidiary of Barnes & Noble, is seeking a Editorial Assistant to work within its Acquisitions Editorial department. We are seeking a creative, innovative, and passionate, yet responsible risk taker who is looking to make an impact within the department as well as the organization. We require excellent interpersonal and communication skills with the ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities:

Supports editors with general editorial and design processes.
Reviews proposals/manuscripts from slush pile.
Assists with obtaining photo permissions for books as needed; prepares art logs and organizes digital & physical art files.
Prepares term sheets, estimate request forms and other forms as needed.
Tracks title stats.
Prepares pub board summaries and title information sheet with all details including comp research.
Processes book sample orders for the Editorial department.
Corresponds with agents and authors regarding the status of proposals, books in development, and previously published books; suggests ideas for further development of submitted projects; writes rejection letters.
Oversees the schedules and development of several books, including entire series; traffics materials between in-house editorial personnel, freelance editorial personnel/packagers, and authors; creates and references P&L forecasts to ensure that projects stay on budget.
Proofreads layouts, jacket copy, and catalog copy.
Liaises with the Marketing and Sales to supply dummies, covers, book descriptions etc. for meetings, fairs, etc; accesses Artesia database to supply layouts and covers for various editorial personnel.
Processes invoices, author advances, work-for-hire advances, and cancellations.
Acts as liaison between authors and publisher, networking with various departments to provide information on royalties, advances, invoices, reprint status, pub status, reversion status, publicity, permissions, corrections, and other pressing concerns.

Responsibilities: 
4 year college degree or equivalent work experience.
Prior work experience within book publishing in an Editorial capacity or prior Editorial Internships.
Proficiency in Microsoft Word, Excel, Quark and Mac all preferred. Knowledge of Photoshop a plus.
Excellent written and oral communication skills.
Must be detail oriented, organized and able to handle multiple tasks simultaneously.
Proven ability to work within fast-paced deadline driven environment.

 

 

Portfolio, Current, and Sentinel with Penguin Random House

Title: Publicity Assistant

Type: Full-time

Location: New York, NY

Description: 
Portfolio/Sentinel/Current is currently seeking a Publicity Assistant to support two publicists within the publicity and marketing department of a ten-person team. This is an excellent opportunity to work on high profile publicity and marketing campaigns and with bestselling authors!
At Portfolio and Current, we publish big ideas for ambitious people, usually in the following categories: leadership, psychology, business, economics, marketing, history, science, technology, autobiography, and investigative journalism. Sentinel is a boutique imprint that publishes platform-driven books for a politically conservative audience.

Specific responsibilities include:
1. Providing administrative support (updating databases, drafting notes and emails, answering phones, scheduling meetings, booking author travel, etc.)
2. Assisting with writing press releases, preparing and mailing press kits, and coordinating author events and book signings.
3. Assisting with media research and pulling lists of contacts for mailings.
4. Contributing ideas for publishing campaigns as well as consumer-facing marketing activities.

Responsibilities: 
Please apply to join this collaborative department if you meet the following requirements:
– 4 year college degree or equivalent work experience
– Prior office experience; marketing or publicity internships a plus
– Strong interest in book publishing, especially non-fiction
– Excellent written and verbal communication skills
– Ability to manage multiple responsibilities in a deadline driven environment
– Strong organizational and follow-up skills
– Excellent attention to detail
– Proficiency with Microsoft Word, Excel, and Outlook
– Knowledge of social media platforms (Twitter, Facebook, LinkedIn)

To Apply: 

Salary for this position is $35,250. Full-time employees are eligible for our comprehensive benefits program. Please email your resume and cover letter to jobs@us.penguingroup.com indicating the position for which you are applying in the subject line. No phone calls/agencies.

 

BEACH Magazine

hamp_under322wideTitle: Editorial Assistant

Type: Freelance Contracter

Location: New York, NY

Description: 
BEACH magazine, Modern Luxury’s summer Hamptons magazine published six times between Memorial Day and Labor Day by the editors of Manhattanmagazine, is seeking a freelance, contract Editorial Assistant for 4 months/18 weeks over the summer, beginning April 27. The position entails general editorial duties, including but not limited to story and photo research, fact checking, some writing, and the handling of several front of book editorial pages (table of contents, masthead, calendar) under the guidance of senior editors.

Requirements: 
Qualified applicants must have a drive for magazine editorial work, a positive attitude, be resourceful and trustworthy, have proven writing experience, and be extremely organized. Numerous previous magazine internships or previous experience as an editorial assistant preferred.

To Apply: 
Please send a cover letter, resume and three short writing samples to manhattanmagjobs@gmail.com before April 15 to be considered.

Jobs of the Week

Penguin Group – Portfolio, Sentinel, and Current imprints

Type: Full Time

Position: Publicity Assistant

Location: New York, NY

Penguin is currently seeking a Publicity Assistant to assist two publicists within the publicity and marketing department of a ten-person team. This is an excellent opportunity to learn about the process of publicizing and marketing of books for three varied, non-fiction imprints.

Specific responsibilities include: 

  • Providing administrative support (answering phones, processing bills, arranging meeting copying, filing, etc.)
  • Writing press materials, sending media mailings, reaching out to media contacts, and, fulfilling review copy requests
  • Seeking publicity for assigned titles
  • Assisting with the coordination of author events and scheduling travel arrangements
  • Participating in social media efforts for the imprint

Requirements:

  • 4 year college degree or equivalent work experience
  • Strong interest in in book publishing, especially non-fiction publicity
  • Excellent written and verbal communication skills
  • Ability to manage multiple responsibilities in a deadline driven environment
  • Strong organizational and follow-up skills
  • Excellent attention to detail
  • Proficiency with Microsoft Word, Excel, and Outlook
  • Knowledge of social media platforms (Twitter, Facebook, LinkedIn) a plus

View the original job posting here

Bonnier Corporation – Popular Science

Type: Full Time

Position: Editorial Assistant

Location: New York, NY

Popular Science, a thought leader brand with a 140 year history, is an ideal representing the best hopes for our planet, our lives, and children and our future, we find the individuals and innovations that exist today that will lay the groundwork for a better tomorrow. By presenting the future through facts, that are told simply and through a unique and informative lens, Popular Science provides the most relevant information on technology, science, innovation, design and popular culture.

This position will provide administrative and editorial support for the magazine. The EA will work as an assistant to the Editor in Chief. He/she will work with section editors, the art department, and writers to process invoices and contracts. And he/she will assemble reports for the finance department. In addition, the EA will serve as a staff researcher, ensuring the accuracy of select stories in Popular Science. Minor reporting, editing, and web contribution is also required. Given the range of duties, the EA must be organized, highly adept at multi-tasking, and willing to take on responsibilities as needed. Minimum magazine experience: 1-2 years.

View the original job posting here.