Penguin Random House Jobs Alert

penguin-random-houseDigital Production Assistant

We have an exciting job opening as a Digital Production Assistant at Penguin Random House!  The Assistant will support the entire Digital Assets department with converting titles into electronic formats, maintaining these products, and distributing the electronic books (eBooks) to retailers for sale.  This opening is a great opportunity to learn about the production of eBooks for all of Penguin Publishing Group, in a high-paced, rapidly changing environment.

Specific responsibilities include:

  1. Making updates and corrections to existing eBook files.
  2. Coordinating with outside vendors for eBook conversions.
  3. Updating departmental databases with current information on the workflow of the production of eBooks.
  4. Scheduling and coordinating meetings for the department.
  5. Checking vendor invoices for processing.
  6. Book scanning for hard copy eBook conversions.
  7. Working with the Digital Archiving group to archive and retrieve eBook files, as needed.

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Operating proficiency with Mac and PC platforms
  • Excellent attention to detail
  • Strong organizational skills
  • Ability to work independently in a high-paced, rapidly evolving environment
  • Knowledge of Microsoft Word, Excel, and Access/File Maker database programs preferred
  • eBook production and/or interior book design experience preferred
  • Knowledge of Adobe InDesign preferred
  • Knowledge of HTML, CCS, XML preferred

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.

 

Sales Coordinator – Adult Field

We have an exciting job opening as a Sales Coordinator at Penguin Random House!  Reporting directly to the VP and Director of Account Marketing and the VP and Director of Adult Field Sales, the Coordinator will have the opportunity to execute both sales and marketing tasks.

Specific responsibilities include:

  1. Organizing and coordinating details related to author events.
  2. Marketing for independent bookstores through mailings, promotions, and social media platforms.
  3. Coordinating with sales team to update and ensure accuracy of information in Edelweiss.
  4. Strategizing and coordinating sales representative materials, including mailing galleys and Advanced Reader Copies.
  5. Running monthly business reviews and weekly tracking reports.
  6. Organizing and preparing materials for Regional Trade Shows.
  7. Liaising with libraries and national bookstores for marketing purposes.
  8. Working closely with internal departments and outside organizations on marketing and sales initiatives.
  9. Running sales reports on an as-needed basis.
  10. Providing general administrative support to supervisors (mailing, scheduling meetings, etc.)

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Minimum of one year of publishing experience, sales or marketing preferred
  • Highly organized and strong attention to detail
  • Proactive with the ability to successfully handle multiple projects at a time
  • Excellent verbal and written communication skills, including communicating across all levels within an organization
  • Ability to work well under pressure and to solve problems effectively
  • Ability to work independently and within a team
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; Edelweiss is a plus
  • Comfortable using various social media platforms
  • Previous experience working in a bookstore is a plus

Please submit your resume and cover letter with salary requirements.  Full-time employees are eligible for our comprehensive benefits program.

 

 

Contracts Assistant – Subsidiary Rights

The Subsidiary Rights department is looking for a self-motivated and detail-oriented individual to support their contracts team. The Contracts Assistant will liaise with agencies and publishers around the world and draft and process foreign and domestic rights contracts for more than half of Penguin’s adult imprints. This is an exciting opportunity to learn about the book publishing business and the licensing of rights and to work with a diverse range of Penguin’s fiction and non-fiction titles. The position is ideal for someone with a meticulous attention to detail, excellent multi-tasking skills, and the ability to solve problems under tight deadlines.

Specific responsibilities include:

1. Assists the Contracts Manager and works with subsidiary rights department members, publishers, and foreign subagents.

2. Drafts, proofreads, and processes contracts.

3. Provides administrative support (mailing, copying, filing, scanning, etc.)

4. Enters contract workflow into Rights Management System.

5. Researches rights and contract terms from author agreements.

6. Works on other projects as necessary.

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Interest in contracts and/or subsidiary rights
  • Prior office experience
  • Prior work or internship experience in publishing or at a literary agency a plus
  • Excellent written and verbal communication skills
  • Excellent proofreading skills
  • Superb attention to detail
  • Excellent organizational skills with the ability to manage multiple and a high volume of projects at once
  • Knowledge of Microsoft Word and Outlook; Excel a plus

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.

Jobs of the Week: PRH, Workman Publishing, Phoenix International, and Penny Publications

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Contracts Assistant

Screen Shot 2015-04-30 at 2.15.24 PMWhere: Penguin Random House

Type: Full-time

Location: New York, NY

Description: 
The Subsidiary Rights department sells rights, such as translation, book club, audio, serial, and large print. The contract assistant?s primary activities are to draft and proof both foreign and domestic subsidiary rights contracts and liaise with agencies and publishers around the world. The assistant will also perform heavy administrative work, such as routing, mailing, and scanning contracts. S/he will learn about the business and sales side of publishing. There is room for growth.

Essential Functions and Responsibilities
1. Assist the Contracts Manager
2. Drafts and proofreads contracts. Works with subsidiary rights department members, publishers, and foreign subagents.
3. Processes contracts and provides administrative support (mailing, copying, filing, scanning, etc.)
4. Enters contract workflow into Rights Management System.
5. Researches rights and contract terms from author agreements.
6. Works on other projects as necessary.

Requirements: 
– 4 year college degree
– Interest in contracts and/or subsidiary rights
– Prior office experience
– Prior work or internship experience in publishing or at a literary agency a plus
– Excellent written and verbal communication skills
– Excellent proofreading skills
– Superb attention to detail
– Excellent organizational skills with the ability to manage multiple and a high volume of projects at once
– Knowledge of Microsoft Word and Outlook; Excel a plus

To Apply: 
Use online application process here.

 

Export Sales Assistant

logo_workman_onWhere: Workman Publishing

Type: Full time

Location: New York, NY

Description:
The Export Sales Assistant supports the International Publishing department in selling Workman Publishing Inc.’s broad range of bestselling and award-winning nonfiction and fiction English-language books and calendars to distributors, wholesalers, bookstores around the world, including titles published by the Workman, Artisan, Algonquin, Algonquin Young Readers imprints, by Workman’s Storey and Timber divisions, and by its distribution client, The Experiment.

• Process and follow up on incoming orders from international sales representatives and distributors.
• Assist in providing information on forthcoming titles, inventory levels, order status, etc. to our international distributors, sales representatives, and customers.
• Communicate with Workman’s Customer Service and Credit departments and our outside warehouse on international order queries.
• Assist in responding to email and phone queries from international customers.
• Coordinate and send weekly sample mailings to distributors, sales representatives, and customers.
• Create and update sales spreadsheets on a monthly basis for each of our export sales groups.
• Assist the Export Sales and Marketing Director with international publicity requests and marketing efforts while working closely with both the in-house and foreign publicity teams.
• Help prepare for five seasonal sales conferences with our international distributors in Canada and the U.K. and assist with follow-up.
• Help prepare for four seasonal remote sales conferences with our international distributors in Australia and New Zealand and assist with follow-up.
• Help prepare for three international book fairs—including scheduling meetings, preparing sales reports, and shipping materials—and assist with follow-up
• Maintain export files and records.
• Assist in maintaining the international library and book room
• Assist the Export Sales and Marketing Director, the Export Sales Manager, and the Director of International Publishing.

Requirements: 
● Must be highly organized, proactive, and detail-oriented, able to prioritize multiple projects, follow through, and meet deadlines.
● Strong clerical skills required.
● Proficiency in Word, Excel, Outlook, PowerPoint, and DropBox.
● Good written and verbal communication skills, comfortable speaking on the phone with international customers.
● 4-year college degree or equivalent work experience.
● Interest in book publishing and sales.
● Book publishing internship or related office experience a plus

To Apply: 
Please email your resume and cover letter to international.inquiries@workman.com

 

Publishing Assistant, Acquisitions

logo.pngWhere: Phoenix International Publications

Type: Full-time

Location: Lincolnwood, IL

Description:
We’re a fast-paced publishing company specializing in children’s books and digital products.

– Approximately 100 employees in Creative, Sales, Operations, and Accounting
– A competitive benefits package
– A friendly company culture focused on creativity, teamwork, and results

We’re looking for a highly motivated, team-minded Acquisitions professional who will:

– Serve as assistant to our Acquisitions Department, primarily responsible for contracting new materials for children’s books and developing and maintaining strong relationships with outside partners
– Maintain contracts and department records
– Become familiar with all aspects of our organization

RESPONSIBILITIES

– Generate contracts for vendors based on contract requests with specific language for licensors, assignments, etc
– Mail out and maintain status of all contracts
– Maintain log of contracts and their status: approvals, payments, etc.
– Maintain individual daily and quarterly sales spreadsheets for apps and ebooks
– Communicate with vendors regarding invoice problems / claims
– Collect licensor copies and verify their review before sending out
– Act as the point of contact between acquisitions and accounting and inventory
– Various customer service issues
– Research and create spreadsheets as requested
– Order reference materials for creative
– Support Vice President and Executive Vice President as needed
– Create and update sales conference materials relating to Acquisitions
– Assist with copyright applications
– Assist with maintenance of reference libraries
– Research licenses and competition as needed

Requirements:
-Bachelor’s degree
-Excellent organizational skills
-Accuracy and attention to detail
-Ability to prioritize and multi-task
-Ability to work with minimal supervision
-Strong written and verbal communication skills
-Evidence of initiative and flexibility
-Ability to work collegially
-Desire to hold a positive and cooperative attitude
-Ability to work in a team environment
-Customer service orientation
-Proficiency with spreadsheet and word processing software
-Experience with publishing and/or multi-disciplinary teams is a plus

To Apply: 
Send cover letter and resume to: humanresourcesad@pikidsmedia.com

 

Assistant Production Editor

logoWhere: Penny Publications, LLC

Type: Full-tme

Location: Norwalk, CT

Description: 
Penny Publications, LLC, is the leading puzzle magazine publisher of Penny Press and Dell puzzle magazines In 1996, Dell Magazines and Penny Press joined forces to create Penny Publications. We currently publish over 85 magazines, available on newsstands and via subscription throughout the United States and Canada. Our titles include Crosswords, Fill-Ins®, Logic and Math, Sudoku, Word Seek® and Word Search, and Variety puzzles. We also publish over 60 different puzzle books, available in bookstores, through the mail, and at PennyDellPuzzles.com.

Leading puzzle magazine publisher seeks detail and deadline-oriented candidate for position assembling, proofreading, and editing puzzles and word games for magazines, books, and electronic products. Individual must be able to multi-task with keen eye for detail. Love of puzzles a plus! 4-year Degree preferred.

To Apply:
If interested, please send cover letter, resume and salary requirements to Dept CMC, 6 Prowitt Street, Norwalk, CT 06855; fax to 203-854-5962; e-mail to personnel@pennypublications.com

Jobs of the Week: Putnam, RH Children’s, Brooklyn Magazine, and Delish.com

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Putnam

10511676_10152219893637227_7654878915535245580_oTitle: Contracts Assistant

Type: Full-time

Location: New York, NY

Description: 
We are currently seeking a Contracts Assistant to support the Putnam Adult Contracts Department.

Responsibilities include:
1. Preparing contract summary data entry by interpreting legal documents, mostly in the form of author contracts.
2. Performing contract research and summarizing findings.
3. Drafting audio recording reader agreements and manuscript due date extensions.
4. Processing reversion of rights requests from authors.
5. Providing administrative support (copying, scanning, routing, filing, maintaining databases and data-driven spreadsheets, etc.).
6. Interpreting contractual provisions to provide information for other departments.

Requirements:
Please apply to join us if you meet the following requirements:
– 4 year college degree or equivalent work experience.
– Interest in contracts and/or the publishing industry.
– Excellent written and verbal communication skills.
– Willingness to learn how to interpret and create legal and contract language.
– Excellent attention to detail.
– Strong organizational skills and ability to prioritize multiple responsibilities in a fast-paced environment.
– Ability to work effectively with peers, management, and outside vendors.
– Proficiency with Microsoft Word and basic Excel.

To Apply: 
Please apply using our online application process here.

 

Random House Children’s Books

Title: Sales Assistant

Type: Full-time

Location: New York, NY

Description:
The Sales Department at Random House Children’s Books is looking for an assistant to support the Mass Merchandise team. Reporting directly to the Vice President & Director, this position allows for the opportunity to learn all about the children’s book sales process in a fast-paced environment!

Specifically, the Sales Assistant:
1. Creates and maintains item set-up forms and title spreadsheets.
2. Maintains weekly sales tracking grids.
3. Creates and maintains historical market share reports for major mass retailers including Target and Walmart.
4. Attends and takes notes at meetings and distributes notes accordingly.
5. Assists with the preparation for sell-in appointments including running reports, gathering and preparing materials, and updating item set-up files.
6. Runs weekly and monthly reports including point of sale, sell-in recaps, canceled orders, market share updates, and holiday promotions.
7. Prepares PowerPoint presentations for account previews.

Requirements: 
• 4 year college degree or equivalent work experience
• Prior office/administrative experience
• Excellent organizational skills
• Strong attention to detail
• Ability to successfully handle multiple projects at a time
• Excellent verbal and written communication skills
• Ability to handle confidential information
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Strong analytical skills with an emphasis on numbers and financials
• Previous publishing experience is a plus

To Apply: 
Please email your resume and cover letter to jobs@us.penguingroup.com indicating the position for which you are applying in the subject line. No phone calls/agencies.

 

bk_logo_headerBrooklyn Magazine

Title: Assistant Editor

Type: Full-time

Location: Brooklyn, NY

Description: 
Northside Media is looking for an Assistant Editor. Our ideal candidate will have a deep interest in and ongoing engagement with life in Brooklyn, as well as the ability to translate this into appealing, insightful articles for our audience.

Requirements: 
General familiarity with life in Brooklyn; specific familiarity with certain aspects, i.e. culture, food,
Ability to write clean copy with a quick turnaround time
Ability to pitch individual stories, plus contribute to larger, team-driven pieces
Ability to copy edit
Strong writing voice
Strong judgment of what constitutes an engaging story

To Apply: 
Apply online at Mediabistro.

 

Screen Shot 2015-03-26 at 7.32.19 PMDelish.com

Title: Social Media Editor

Type: Temp/freelance

Location: New York City

Description: 
Delish.com is seeking a temporary freelance social media editor to schedule multiple daily posts across platforms. Must haves: a love of food, an eye for detail, and an understanding of how to best promote food content on Facebook, Pinterest, Instagram, etc. Prior social media experience with a food or lifestyle brand is preferred, but not required.

To Apply: 
Visit Ed2010