Job Opening at Open Road Integrated Media

openroadmediaManaging Editorial Assistant
Open Road Integrated Media, New York City

As a member of the publishing operations team, the managing editorial assistant provides key administrative and production-related support.

The managing editorial assistant will assist the managing editorial department in all aspects of ebook and POD production, including data entry, deadline tracking and enforcement, preparing hard copy titles for digitization, proofreading, and any department administrative tasks (mailing, circulating schedule reports, etc.).

Primary responsibilities:

  • Preparing hard copy books for digitization, including creating title and copyright pages
  • Entering metadata and copy in title management
  • Assisting managing editorial team with QA of proofread Word docs, ebooks, and print interiors
  • Running and circulating weekly reports
  • Providing files to internal and external parties as needed
  • Creating watermarked PDFs/Word docs for NetGalley
  • Hiring and overseeing managing editorial interns

Job requirements:

  • Bachelor’s degree
  • Strong interpersonal and communication skills
  • Excellent attention to detail
  • Ability to handle multiple and varied tasks and meet firm deadlines
  • Strong knowledge of copyediting and proofreading practices
  • Ability to work independently and responsibly
  • Knowledge of ebooks preferred

Please send resume and cover letter to Nicole Passage, managing editor, at npassage@openroadmedia.com.

Jobs of the Week: Taylor & Francis, Metropolis Magazine, Glitterati Inc.

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Editorial Assistant – Taylor & Francis

taylor and francisType: Full-time

Location: New York, NY

Description:
Taylor and Francis seeks an outstanding Editorial Assistant for its book publishing programs within the Focal Press and Routledge imprints. Subject areas may include Audio, Theater, Communications, and Broadcast Journalism/Technology.

The Editorial Assistant will support the Editor with all phases of the book publication process from the conceptual stage to the finished book and beyond. The Editorial Assistant should have excellent communication and interpersonal skills, as these are essential to collaborating with authors and different internal departments. Ours is a deadline-driven environment in an open office plan, so the candidate should be independent and assertive while also capable of working in and helping to create an enthusiastic, motivating, and productive work environment.

The Editorial Assistant is responsible for:
• Supporting editor in achieving agreed revenue and profitability targets
• Commissioning reviews for projects under consideration
• Project management of titles from contract through publication
• Preparing manuscripts for transmittal to production including checking and processing permissions and coordinating Library of Congress and copyright registration
• Keeping the publishing program on schedule through regular liaison with authors, and by maintaining and updating the front list plan for any given year
• Liaising with key stakeholders, both internal and external, including editorial, marketing, sales, accounting, and production – some remote from the New York office
• File and database management
• Drafting and proofreading book information copy
• Processing payment requests, including honorariums, advances, and grants
• Travel to key conferences, potentially about two or three per year with weekend conference attendance sometimes required

Requirements: 
B.A. or equivalent educational experience and 1-2 years professional experience. Candidate must have exceptional organizational abilities, strong research skills, experience with standard computer programs (Windows, MS Word, MS Excel, etc.), impeccable language (grammar and spelling), and business communication (oral and written) skills. Candidates should be proactive and able to balance a variety of responsibilities and handle many projects simultaneously with a cheerful attitude. An interest or background in the media arts and technology is not required but is a plus.

To Apply: 
For consideration for this position, please submit your cover letter and resume to the attention of Jessica Flores in the Human Resources Department.

Please state salary history, salary requirements, the position being applied for, and the source of the advertisement.

Please apply here.

 

Copy Editor – Metropolis Magazine

met-logo-newType: Part-time

Location: New York, NY

Description: 
Metropolis seeks an experienced copy editor to work, 10:30 am to 6 pm with some flexibility to work until 7 if necessary, for approximately two weeks out of each month.

Using Adobe InCopy, this person will copy edit all of the stories in the issue. This includes checking for grammar, spelling, and style, as well as suggesting improvements in clarity and tone. The copy editor will also review the final stories before they go to pre-press and keep the magazine’s style guide updated.

Requirements: 
The right candidate will be proficient in Adobe InCopy and familiar with Chicago style. Experience in architecture and design journalism is preferred.

To Apply: 
Apply online here.

 

Publishing Assistant – Glitterati Inc.

Screen Shot 2015-07-23 at 2.25.44 PMType: Full-time

Location: New York, NY

Description: 
We are a fast-paced, boutique art and illustrated book publishing company located in a luxurious midtown Manhattan office. We are looking for an entry-level Publishing Assistant who is eager to learn about book publishing, and ready to take on duties that include administrative, publicity, marketing, events, research, and sales-related tasks. We are looking for someone with 0-2 years of work experience.
The ideal candidate would be an enthusiastic self-starter and efficient multi-tasker who has a polished and professional demeanor. Excellent verbal and written communication skills and attention to detail are also integral.

Duties include: maintain our events calendar and contact/RSVP lists; update social media and website; handle mailings, book inventory, office supplies, gifts/thank you notes; make travel arrangements; assist in coordinating author events; assist at book signing events, and answer phones. Occasional evening work at events will be required.

Requirements: 
Applicants should have familiarity with Pinterest, Tumblr, Twitter, Instagram and Facebook (a must); knowledge of Microsoft Office and Photoshop. InDesign skills are a plus.

This position offers a great opportunity to learn about the publishing process in a collegial working environment, and the chance to work with A-list artists and authors. Knowledge of and/or interest in art and photography is a bonus.

To Apply: 

Please send a brief cover letter and resume to Ms. Gayatri Mullapudi: gmullapudi@glitteratiincorporated.com

 

 

Jobs of the Week: Nature Publishing Grp, Viking, Univ. of Illinois Press

 

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Editorial Assistant – Nature Publishing Group

UnknownType: Contract Position

Location: New York, NY

Description: 
Nature Publishing Group is seeking to appoint a temporary Editorial Assistant to manage the processing of manuscripts from submission to acceptance as well as supporting the standardization of workflows, improved efficiencies, data collection and to support authors, editors and reviewers. The position is based in our New York office and reports to the Editorial Administration Manager and has the potential to go permanent placement.

This is an administrative position which would be ideal for an individual with some office experience wishing to start an administrative career in a publishing environment. The main responsibilities of the role include:

– Checking our manuscript tracking system for revisions, pre-submission inquiries and new submissions.
– Perform quality checks on submissions for adherence to submission requirements and compliance with publication policies – communicating with authors where necessary by phone and email.
– Ensuring accepted manuscript files comply with Production requirements and chasing authors for any missing material where necessary
– Checking NPG legal forms are included and stored correctly
– Ensuring that database records are updated and that manuscript submissions are uploaded correctly into the online submissions system
– Providing general administrative assistance to the manuscript editors
– Assisting/covering for colleagues when required
– Liaising with the production and press departments

Requirements: 
The successful applicant will have a 4 year Bachelor’s Degree and will be adept at using Microsoft Word, Outlook and Excel. Previous use of a database is also desirable.

The successful applicant will also possess the following qualities:

• Ability to work to a specified list of priorities with speed and accuracy
• Flexibility and ability to work as a team member
• Strong written communication skills, including accurate spelling and grammar
• Professional and courteous telephone manner
• Attention to detail; ability to follow instructions and adhere carefully to established procedures
• Ability to organize and juggle a varied workload under pressure and to work quickly and efficiently without constant supervision
• Capacity to make thoughtful decisions and use initiative
• Punctuality and reliability
• A positive attitude in the workplace and a willingness to co-operate with colleague

To Apply: 
Please apply via this link. Be sure to include a resume and a cover letter in one document that includes salary requirements explaining your interest in the position.

 

Publicity Assistant – Viking (PRH)

VikingBooksType: Full-time

Location: New York, NY

Description: 
Join the Publicity team at Penguin Random House! We have an exciting new opportunity as a Publicity Assistant at Viking and Penguin. This Publicity Assistant will assist the Associate Director and Publicity Manager in publicizing a wide variety of authors and titles. We are looking for a fast learner and multi-tasker with the ability to liaise effectively with authors, the media, and various departments within Penguin Random House.

Specific responsibilities include:

1. Providing administrative support, such as processing invoices, distributing mail, filing, answering phones, etc.
2. Creating media lists and mailing books to media contacts, and fulfilling review copy requests for both supervisors.
3. Inputting all confirmed events, reviews, and interviews into MyPlans.
4. Circulating title reviews to appropriate contacts.
5. Coordinating book awards submissions.
6. Assisting with publicizing authors; these tasks include booking media, arranging author events at bookstores and other appearances, creating detailed schedules for authors and escorts, coordinating with travel agents on flight and hotel accommodations, confirming author interviews, and setting up post-tour radio telephone interviews.
7. Writing press materials, such as press releases, pitch letters, galley letters, and interview alerts.
8. Discussing supervisors? titles at weekly meetings, as needed.
9. Accompanying authors to interviews and events, as needed.

Requirements: 

  • 4 year college degree or equivalent work experience
  •  Previous office experience
  •  Ability to manage many priorities at once with speed, accuracy, and on deadline
  •  Excellent organizational skills and the ability to multitask
  •  Outstanding written and verbal communication skills
  •  Proficiency with Microsoft Word, Excel, and PowerPoint
  •  Knowledge of various social media platforms
  •  Strong interest in publicity and publishing
  •  Ability to work in a team, to be proactive, and to think on one?s feet
  •  Knowledge of Cision and Muck Rack is preferred
  •  Knowledge of PWB, MyPlans, MyHouse, and Concur is a plus
  •  Previous experience as a Publicity Assistant is a plus

To Apply: 
Apply online here.

 

 

Screen Shot 2015-07-16 at 5.54.43 PMAssistant Acquisitions Editor – University of Illinois Pres

Type: Full-time, one year

Location: Champaign, IL

Description: 
The University of Illinois Press seeks an energetic, well organized, detail-oriented assistant acquisitions editor to provide administrative support to the acquisitions staff. The successful candidate will be adept at tracking, prioritizing, and processing multiple time-sensitive projects, working independently, and communicating clearly and diplomatically with authors and colleagues. S/he will be a creative problem solver, open to challenges, and proficient in appropriate word processing and database programs. Intellectual curiosity and an interest in a career in publishing are a plus. Potential to take on acquisitions responsibilities under the direction of the Editor-in-chief. Duties include:

1. Assist editors with evaluating and processing submissions, coordinating and tracking peer review, estimating costs and revenues, and preparing and distributing project descriptions and packets for committee discussions.

2. Assess permissions, captions, and formatting of electronic text files and coordinate evaluation of images. Work with authors to finalize their submissions. Prepare manuscripts for transmittal to production.

3. Research book projects, series, and sources of outside funding. Prepare queries and preliminary grant applications.

4. Attend scholarly meetings and conferences on behalf of the Press.

5. Some travel required.

6. Other duties and responsibilities appropriate for an Assistant Acquisitions Editor.

Requirements: 
Minimum qualifications include a bachelor’s degree in a humanities or social science discipline and one year of publishing experience. Other required qualifications include excellent writing and proofreading skills; strong interpersonal communication, organizational, and follow-through skills; ability to meet deadlines and work under pressure; ability to prioritize and multi-task; proficient word processing, database, internet, and Microsoft computer application experience. Preferred qualifications include: Graduate degree in relevant field; knowledge of copyright and contracts as they relate to book publishing; familiarity with all stages of the publishing process.

To Apply: 
For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by July 31, 2015 at https://uajobs.hr.uillinois.edu/. Employee Relations and Human Resources 449 Henry Administration Building, MC 341 506 South Wright Street Urbana, IL 61801 (217) 333-2600

Jobs of the Week: Norton, Berkley, Scribner, and Diversion Books

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eBook Production Assistant – W. W. Norton

WWNortonType: Full-time

Location: New York, NY

Description: 
W.W. Norton is seeking an Ebook Production Assistant to assist our ebook staff with quality assurance, corrections to ebook files, distribution to e-retailers, help desk inquiries, egalley creation and distribution, writing and sending ebook conversion specifications and routine departmental tasks.

Essential Job Responsibilities:
• Perform quality assurance and tracking for all distributee clients, ensuring that schedules are adhered to and clients are informed of title progress.
• Make routine corrections to existing ebook files. Maintain an archive of reprint correction documentation, both fulfilled and planned.
• Transmit ebook specifications and files to ebook conversion partners.
• Assist the ebook distributor in tracking and distributing ebooks through our online distribution hub and help document the steps in database tracking.
• Assist the departmental manager in routine tasks.

Requirements: 
• Bachelor’s degree
• Employment eligibility to work with W.W. Norton & Company in the US is required.
• Must be able to work full business hours in our NY office.
• 1-2 years of ebook production experience desired, though not required.
• Must be highly organized, disciplined, and self-motivated.
• Must have excellent organizational, verbal, and written communications skills.
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy and minimal mistakes.
• Must be self-directed and independent.
• Must have a demonstrated interest in the challenges and opportunities of an ever-changing publishing industry.
• Proficiency in Word, Excel a must. Proficiency with Adobe Creative Suite, including Indesign and Photoshop as well as Filemaker Pro a plus.

To Apply: 
Qualified candidates should apply by sending a copy of their resume and cover letter to: recruiting@wwnorton.com. Please be sure to indicate the title of the job you are applying for in the subject line.

 

Editorial Assistant – Berkley (PRH)

BerkleyType: Full-time

Location: New York, NY

Description: 
We have an exciting job opening as an Editorial Assistant in our Berkley imprint at Penguin Random House! Reporting directly to an Executive Editor, the Editorial Assistant will provide administrative support, write marketing sheets, read and evaluate manuscripts, and oversee the manuscript production process. This Editorial Assistant will focus on hardcover, quality commercial/commercial literary fiction.

Specific responsibilities include:

1. Providing administrative support to the supervisor, which includes handling correspondences, answering phones, taking messages, making photocopies, filing, and keeping track of supervisors’ schedules and department projects’ due dates.
2. Liaising with authors and agents during the publication process.
3. Evaluating manuscripts by reading them, writing reader’s reports, and writing and sending rejection letters.
4. Overseeing entire production process from finished manuscript to bound book, and acting as a liaison amongst in-house departments during this process.
5. Writing marketing sheets for the sales department.
6. Preparing editorial letters and line editing manuscripts, once acclimated to basic duties.

Requirements: 

  • 4 year college degree or equivalent work experience
  • Prior office experience
  • Interest in the publishing industry
  • Excellent organizational skills and the ability to prioritize multiple assignments
  • Strong attention to detail
  • Outstanding written and verbal communication skills
  • Ability to multitask and follow-up
  • Strong proficiency with Microsoft Word

To Apply: 
Please apply using our online application process here, and please include your resume and cover letter.

 

Assistant Publishing Manager – Scribner (S&S)

1Type: Full-time

Location: New York, NY

Description: 
-Work with Associate Publisher to schedule and follow-up on in-house meetings.
-Organize and disseminate background material for in-house meetings and sales conferences, and prepare follow-up material for those meetings.
-Liaison for Scribner’s publisher’s office and editors with marketing, ad/promo, publicity, and sales departments.
-Track and route catalog copy, galleys and ARCs, jackets and covers.
-Assist Scribner editors and editorial assistants in preparing materials for in-house meetings and sales conferences.
-Take minutes at weekly marketing meeting and weekly title-specific meetings and follow up on outstanding items
-Prepare weekly marketing update for Scribner.
-Schedule, track and curate content for the Scribner Magazine site
-Assist Associate Publisher with editorial work on 3 – 4 books/year – pass for press, changes to/from authors, blues, catalog copy, flap copy, etc.
-Routine clerical work: filing, answering phones, sorting mail, monthly expense report, attendance sheets, mailings, daily sales reports and bestseller lists, etc.
-Manage metadata for backlist and keep staff informed on metadata procedures.
-Request and track reading group guides
-Co-ordinate finished book mailings with editors and marketing department
-Manage Goodreads giveaways

Requirements: 

  • College Graduate
  • Minimum 2 years publishing experience
  • Computer literate: WORD, Excel, Microsoft Outlook. Well-organized and able to work independently and to juggle a variety of tasks.
  • Social media and WordPress experience a plus

To Apply: 
Apply online here.

 

Publishing Assistant – Diversion Books

UnknownType: Full-time

Location: New York, NY

Description: 
Diversion Books, a fast-paced, innovative indie publisher, is seeking a dynamic and self-starting individual to join the team as an assistant to the vice president. Our small staff is enthusiastic, rigorous, and dedicated to the world of books and we are hoping for an A+ multi-tasker and team player that brings enthusiasm, incredible organization, a passion for great books, and unique vision to the workplace. The successful candidate will have the opportunity to work closely with the executive staff and will be engaged in all things related to business operations and development.

What we’re looking for:
• A bachelor’s degree
• A great personality with the ability to confidently communicate at all levels
• Interest in business management and business development
• A self-starter with a keen eye for detail and planning

Responsibilities Include:
• General assistance the vice president and executive team, including scheduling, correspondence, and project tracking
• Some administrative duties
• Assistance with business systems and operations

Requirements: 
The successful candidate must have the following skills:
• Ability to multitask and coordinate multiple projects at once in a fast-paced environment; must be able to maintain a high level of responsibility; strong attention to detail and follow-through a must
• Excellent organization and project planning skills with flexibility and openness to new ideas
• Excellent communication skills and the ability to work both independently and as part of a tight-knit team
• Excellent command of Microsoft Office
• Excellent mathematical and problem-solving skills
• Some familiarity with the publishing industry a plus
• Familiarity with Quickbooks a plus

To Apply: 

Submit cover letter and resume to Mary Cummings (mary@diversionbooks.com) with the subject line: Publishing Assistant Application

 

 

Penguin Random House Jobs Alert

penguin-random-houseDigital Production Assistant

We have an exciting job opening as a Digital Production Assistant at Penguin Random House!  The Assistant will support the entire Digital Assets department with converting titles into electronic formats, maintaining these products, and distributing the electronic books (eBooks) to retailers for sale.  This opening is a great opportunity to learn about the production of eBooks for all of Penguin Publishing Group, in a high-paced, rapidly changing environment.

Specific responsibilities include:

  1. Making updates and corrections to existing eBook files.
  2. Coordinating with outside vendors for eBook conversions.
  3. Updating departmental databases with current information on the workflow of the production of eBooks.
  4. Scheduling and coordinating meetings for the department.
  5. Checking vendor invoices for processing.
  6. Book scanning for hard copy eBook conversions.
  7. Working with the Digital Archiving group to archive and retrieve eBook files, as needed.

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Operating proficiency with Mac and PC platforms
  • Excellent attention to detail
  • Strong organizational skills
  • Ability to work independently in a high-paced, rapidly evolving environment
  • Knowledge of Microsoft Word, Excel, and Access/File Maker database programs preferred
  • eBook production and/or interior book design experience preferred
  • Knowledge of Adobe InDesign preferred
  • Knowledge of HTML, CCS, XML preferred

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.

 

Sales Coordinator – Adult Field

We have an exciting job opening as a Sales Coordinator at Penguin Random House!  Reporting directly to the VP and Director of Account Marketing and the VP and Director of Adult Field Sales, the Coordinator will have the opportunity to execute both sales and marketing tasks.

Specific responsibilities include:

  1. Organizing and coordinating details related to author events.
  2. Marketing for independent bookstores through mailings, promotions, and social media platforms.
  3. Coordinating with sales team to update and ensure accuracy of information in Edelweiss.
  4. Strategizing and coordinating sales representative materials, including mailing galleys and Advanced Reader Copies.
  5. Running monthly business reviews and weekly tracking reports.
  6. Organizing and preparing materials for Regional Trade Shows.
  7. Liaising with libraries and national bookstores for marketing purposes.
  8. Working closely with internal departments and outside organizations on marketing and sales initiatives.
  9. Running sales reports on an as-needed basis.
  10. Providing general administrative support to supervisors (mailing, scheduling meetings, etc.)

 

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Minimum of one year of publishing experience, sales or marketing preferred
  • Highly organized and strong attention to detail
  • Proactive with the ability to successfully handle multiple projects at a time
  • Excellent verbal and written communication skills, including communicating across all levels within an organization
  • Ability to work well under pressure and to solve problems effectively
  • Ability to work independently and within a team
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; Edelweiss is a plus
  • Comfortable using various social media platforms
  • Previous experience working in a bookstore is a plus

Please submit your resume and cover letter with salary requirements.  Full-time employees are eligible for our comprehensive benefits program.

 

 

Contracts Assistant – Subsidiary Rights

The Subsidiary Rights department is looking for a self-motivated and detail-oriented individual to support their contracts team. The Contracts Assistant will liaise with agencies and publishers around the world and draft and process foreign and domestic rights contracts for more than half of Penguin’s adult imprints. This is an exciting opportunity to learn about the book publishing business and the licensing of rights and to work with a diverse range of Penguin’s fiction and non-fiction titles. The position is ideal for someone with a meticulous attention to detail, excellent multi-tasking skills, and the ability to solve problems under tight deadlines.

Specific responsibilities include:

1. Assists the Contracts Manager and works with subsidiary rights department members, publishers, and foreign subagents.

2. Drafts, proofreads, and processes contracts.

3. Provides administrative support (mailing, copying, filing, scanning, etc.)

4. Enters contract workflow into Rights Management System.

5. Researches rights and contract terms from author agreements.

6. Works on other projects as necessary.

Please apply if you meet the following minimum requirements:

  • 4 year college degree or equivalent work experience
  • Interest in contracts and/or subsidiary rights
  • Prior office experience
  • Prior work or internship experience in publishing or at a literary agency a plus
  • Excellent written and verbal communication skills
  • Excellent proofreading skills
  • Superb attention to detail
  • Excellent organizational skills with the ability to manage multiple and a high volume of projects at once
  • Knowledge of Microsoft Word and Outlook; Excel a plus

Salary for this position is $35,250.  Full-time employees are eligible for our comprehensive benefits program.

Please apply using our online application process, and please include your resume and cover letter.